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Sr. Specialist, Facilities & Operations (Facilities Operations)
Ref No.: 18-40700
Location: Mississauga, Ontario
Position Type:Contract
Start Date: 07/23/2018
Job Title: Sr. Specialist, Facilities & Operations (Facilities Operations)
Work Location: Mississauga
Length of Assignment: 2+ Months
Position Type: Contract Role
Client: A Big Pharmaceutical Company


Specific Responsibilities and skills for Position:
The Sr. Specialist, Facilities Operations will lead the delivery of reliable facilities operations and EH&S Services at Mississauga, Ontario Site, consistent with internal customer requirements, industry best practices and internal policies. Success in this position leverages a thorough understanding of facility operations and processes utilized within our industry. Duties include but not limited to:

Essential Job Duties:
• Coordinate all Headcount/Space Planning requirements in conjunction with Regional General Manager and local Senior Management to assign employee work space
• Work with Corporate Space Planning to maintain and update floorplans/seating
• Submit Work Order requests to building management office for work in Premises as needed
• Manage contract services providers for facilities services
• Draft Work Orders, submit purchase requisitions, approve invoices
• Set vendor service levels and monitor performance
• Monitor/Track facilities operations and local EH&S budget
• Update & coordinate implementation of EH&S plans as per law of the Ontario Health and Safety Act, relevant environmental regulations and local management
• Act as local Crisis Management Plan coordinator as directed by local & EH&S management
• Serve as the site EH&S coordinator and interact with environment, health and safety regulatory agencies representative as needed.

Scope of Work:
• Coordinate worker's compensation support of injured personnel per local regulations and processes
• Coordinate life safety training including First Aid, AED/CPR and/or fire extinguisher training
• Organize all meeting room set-ups and catering requirements
• Order catering for meetings as agreed with local administrator
• Performs administrative tasks: manages office/breakroom/conference supply inventory; manages office/kitchen equipment; manages filing system; receives, sorts and distributes incoming and interoffice mail; manages record retention program
• Manage orders for business cards and other offsite printing needs
• Responsible for new hire on boarding and/or off boarding of terminated employees
• Manages reception and performs related tasks, as appropriate for local site
• Administrator for Sales/Marketing Plexus promotional item ordering system and warehousing with Transcontinental Warehousing and maintain inventory
• Support requests and work with Business Units projects as needed
• Effective communication with employees, customers, and all levels of management in the Company utilizing superior customer service
• Liaison with General Manger with any requests or concerns from employees
• Manages assigned projects through completion with limited direct supervision and provides support to projects related to necessary site moves and relocation of facilities services

Knowledge, Experience and Skills:
• 8+ years of relevant experience in a facilities role and a BA or BS degree.
• Working knowledge of MS Word, Excel, PowerPoint, Oracle EBS
• Detailed oriented and ability to multi-task working independently with minimal direction
• Experience with facilities administration and/or property administration or similar
• Experience developing and monitoring budgets and expenditures;
• Proven customer service and vendor management experience.

Interested candidate can share their most updated resume at wajid.khan@artech.com or they can reach out to me on #973-967-3412