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Coordinator III
Ref No.: 18-32379
Location: Mountain View, California
Experience Level: 2 Years
Start Date / End Date: 07/23/2018 to 01/29/2019
Job Summary:
Company: Artech Information Systems LLC
Position: Coordinator III
Duration: 6 Months
Location: Mountain View, CA
Job Reference Code: 18-32379

Business Affairs and Operations Coordinator for Retail Marketing
Project Overview:
The Global Hardware Retail Marketing (RM) team’s goal is to bring the best of Client innovation - from products and services to partnerships and brand experiences - to even more people around the world. Our team is a small group of entrepreneurs dedicated to delivering the ultimate pathways for customers to experience the magic of Client. If you have a passion for creating amazing customer experiences and for technology - and want to join a fast-growing team as we embark on this revolutionary journey - then this might be the place for you.

As the Business Affairs and Operations Coordinator on the Global Hardware Retail Marketing team, you will work collaboratively with cross-functional teams to help drive business operations including SOW/PO (Statement of Work /Purchase Order) planning, financial process, team trainings, and own end to end operational execution. You will directly work with the Strategy and Operations Team, Global Hardware Retail Marketing functional team leads, Legal, Compliance and Finance departments to enable work efficiencies and effectiveness and timely execution of Retail Marketing projects. Sample Projects include supporting teams through the SOW/POs approval process and routing them through to Legal, Finance and Compliance teams as well as manage day to day operational execution tasks such as managing and coordinating our training program and serving as a point of contact for other internal partners.

Top 3 Responsibilities:
1.)Operations: Own and drive SOW contracting and PO process for the Global Hardware Retail Marketing team. You will work with Legal, Compliance, and Finance teams to build and drive this process and ensure seamless execution of plans against the budget. Ensure teams’ SOWs/POs stay on track; understand any budget risks upstream and downstream and communicate these to Finance/ Legal and Compliance
2.) Communicator/ Connector /Coach: Develop and maintain communications (spreadsheets, contracts etc) for team and be a strong supporter and coach through the key steps in the SOW/PO process and tie this to retail marketing activities and initiatives. Manage training calendar for team and coordinate schedules for training sessions to help new team members on board to team processes.
3.) Project Management support and coordination: Help Strategy and Operations team manage day to day operations, team processes, projects, and initiatives across the Global Retail Hardware Marketing team.

Top Soft Skills:
1.) Comfortable working in a fast changing, sometimes, ambiguous environment
2.) Curios to find better ways to be more efficient and effective - driving process improvement
3.) Growth Mindset - Continuous learner, Client has many systems and tools and would be great for this person to take the initiative to learn new skills and tools available at client
4.) Positive attitude, - Client changes quickly and not everything is well defined and having a positive attitude and open approach to teams and process will help. Relationship builder.

Overall Responsibilities:
_Work with Global Hardware Retail Marketing stakeholders to identify upcoming projects that require SOW/POs and help team outline and plan the necessary items and information required for SOW/PO forms and process.
_Help to build, develop and write Marketing contracts with vendors and partners.
_Work with Global Hardware Retail Marketing team members to get SOW/POs signed by vendors and internal stakeholders; this will include working as an effective interface between team
_Work with Legal & Compliance teams to get SOW/POs finalized and approved; this will include working as an effective interface between teams, leveraging Client systems (SIMBA, Navigo, Pivt)
_Fast track late breaking SOW/POs with Legal, Finance, Compliance teams and enable PO execution and actual work to begin. -Key goal here is to see around corners and identify any timeline risks
_Role will include driving team-wide weekly & monthly reporting status of SOWs,POs, team projects, trainings, etc
_Maintain and coordinate quarterly team training schedules with partners and manage resource site for team

Required skills:
BA/BS degree in any field
1-3 years of experience with legal, finance & budget management processes
1-3 years experience with writing Marketing contracts, statement of work documents, and purchase orders
1-3 years managing projects across global teams and multiple stakeholders
_Excellent written and verbal communication skills.
_Proficient in Google suite (Sheets, Slides, Docs, Drive) systems/tools
_Large-scale project management experience. Demonstrated strong performance in prior roles with outstanding execution, resourcefulness, and creativity. Proven ability to manage processes with multiple stakeholders
_Strong leadership, interpersonal, communication, and problem solving skills.
_Ability to work in a fast-paced, ambiguous environment
-_Detail oriented with proven track record of driving tactical executions.
_Flexibility, teamwork and dedication

Nice to Have Skills/Not Required:
- 5 years of experience in retail marketing role preferred
- Knowledge of the consumer electronic / mass retail / carrier landscape preferred


Madan Poovaiah
Manager - Staffing
Artech Information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960
Office: 973.967.3519 | Fax: 973.998.2599
Email: madan.pooviah@artechinfo.com | Website: www.artechinfo.com
LinkedIn: https://www.linkedin.com/in/madan-poovaiah-715ab43/
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About Artech Information Systems LLC
Artech is an employer-of-choice for the last 25 years to over 7,500 consultants across the globe. We recruit top-notch talent for over 70 Fortune and Government clients coast-to-coast across the U.S., India, and China. We are #1 Largest Women-Owned IT Staffing Firm in the US and this may be your opportunity to join us! For more check: www.artechinfo.com
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