Director’s Assistant
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Director’s Assistant
Ref No.: 18-31475
Location: San Ramon, California
Start Date / End Date: 05/28/2018 to 07/31/2018
DESCRIPTION:
 
Artech is currently seeking to add to the below position

Job Title :Director's Assistant
Job Id :10196
Location :6121 Bollinger Canyon Road, San Ramon, CA
Duration :2 Months
Calendaring, Scheduling & Meeting Logistics:
· Manage and prioritize calendar for Sr. Director and Director.
· Arrange on-going/recurring as well as ad hoc meetings and conference calls.
· Schedule conference rooms and set up audio visual tools.
· Coordinate and ensure meeting logistics are in place.
· Reschedule appointments.
· Greet and escort external parties to scheduled meetings.
Written & Oral Correspondence:
· Compose, proofread, edit, and format written correspondence, agendas, and documents for signature.
· Assist with phones, phone screening, oral contacts, and communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department.
Refer / Delegate / Track Questions, Actions & Issues:
· Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status and resolution.
· Track action items using a follow-up system, communicate and report on status.
Documentation, Records Management & Filing:
· Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature.
· Prepare copies, arrange materials. Process, distribute mail.
· Maintain a records management system, including efficient filing system, document storage.
Coordinate Travel & Events:
· Handle all travel-related aspects for individuals and groups.
· Arranging conference facilities, catering. Manage logistics for travel, group and events arrangements.
· Audit/monitor for adherence to corporate travel guidelines.
· Office Supplies & Equipment Ordering: Order and maintain an inventory of items required.
· Order new equipment or schedule, service / maintenance.
· Order supplies.
· Prepare Invoices, Purchase Orders, Expense Reports: Assist with processing of invoices, purchase orders/requisitions, and expense reports. Manage commercial card usage and reconciliation of statements.
HR, Safety, Compliance Training, Building & Asset Related Tasks:
· Handle HR-related administrative tasks including time reporting, pay planning, performance management, organization change requests (OCRs), personnel change requests (PCRs), pay change requests, rewards and recognition forms, organization chart updates, emergency lists.
· Order LAN ID and assets for new hires.
· Monitor & track staff participation in required training, reading or action including safety and compliance.
· Complete building services requests. Handle all aspects of new employee on-boarding.
Create Presentations:
· Create, assemble, modify, proofread presentations, spreadsheets, reports.
· Backup Other Administrative Assistants: Backup and support to other Assistants as required.
Quals--
• Prior PG&E experience preferred.

Please apply on our company website (www.artechinfo.com) with reference to job ID, or contact me at Pradeep.V@artechinfo.com / 973.507.7539
 
Pradeep
Team Lead – Staffing
Artech Information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960
Office: 973.507.7539 | Fax: 973.998.2599
Email:
Pradeep.V@artechinfo.com | Website: www.artechinfo.com
About Artech Information Systems LLC
Artech is an employer-of-choice for the last 25 years to over 7,500 consultants across the globe. We recruit top-notch talent for over 70 Fortune and Government clients coast-to-coast across the U.S., India, and China. We are #1 Largest Woman-Owned IT Staffing Firm in the US and this may be your opportunity to join us! For more check: www.artechinfo.com
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