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Administrative Assistant
Ref No.: 18-28269
Location: New York, New York
Position Type:Contract
Start Date / End Date: 06/11/2018 to 05/11/2019
Company: Artech Information System
Job Title: Administrative Assistant
Job ID: 6388-1
Location: New York , NY
Duration: 11+ Months


Description:
• Confirming, matching and submitting FX hedge trades
• Creating/Submitting banking settlement instructions
• Assisting with loan locking
• Scheduling meetings
• Arranging travel
• Creating and submitting expenses
• Coordinating, creating and organizing meeting material binders
• Tracking attendance
• Maintaining updated department contact list
• Coordinating mailings
• Maintaining and archiving correspondence and data files, often confidential in nature
• Ordering/Stocking office supplies
• Meet/Greet external clients
• Reserving conference rooms
• Submitting building passes
• Ordering catering
• Special projects as requested
• Works under general supervision

Experience:
• Associate's Degree preferred or 2-3 year's work experience in the field or in a related area

Skills:
• Microsoft Office: demonstrated proficiency in Outlook, Word, Excel (Vlookup a plus) and PowerPoint
• Must be familiar with standard business practices and procedures
• Must rely on experience and judgment to plan and accomplish goals
• Exceptional interpersonal, organizational, business communication and time management skills
• Strong attention to detail and follow-up skills. Ability to work well under pressure, multi-task, and work efficiently against deadlines
• Demonstrated problem solving capabilities
• Basic project management skills
• Must be proactive and show initiative
• Proficient in oral and written communication