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Coordinator II
Ref No.: 18-15046
Location: Mountain View, California
Position Type:Contract
Experience Level: 2 Years
Start Date / End Date: 06/11/2018 to 06/10/2019
Job Summary:
Company: Artech Information Systems LLC
Position: Coordinator II
Duration: 12 Months
Location: Mountain View, CA
Job Reference Code: 18-15046

Project Overview:
The APMM program is Client’s global, early-career program, designed to help build future business leaders in the Marketing organization at Client. As the APMM Program Coordinator you will be responsible for events coordination (e.g. working with external travel agencies, ordering swag, booking conference rooms, etc.), support multiple recurring meetings (including trainings and onboarding sessions). You will ensure that the right attendees are invited and manage all necessary logistics. In addition you will be responsible for maintenance of multiple APMM resources, including internal sites, directories and more. In this role, you will develop positive working relationships with cross-functional teams and ensure smooth delivery of all initiatives. In order to fulfill these responsibilities and duties, you will be in direct communication with multiple stakeholders (internal and external), whether through email or phone. Additionally, you will be responsible for reporting on key metrics and tracking actual progress of events, participation or budget. You will need to be proactive, able to multi­task in a fast­ paced environment, and be extremely organised. This is a year-long opportunity.

Overall Responsibilities:
Manage scheduling and coordination of regular APMM related events (happy hours, APMM monthlies, fireside chats, onboarding) in multiple locations
Manage communications for specific program launches (e.g. new learning paths or trainings), track participation
Maintain multiple APMM resources (go/apmm site, go/apmmdirectory, group lists, alumni rosters) and keep it updated on a weekly basis
Help coordinate travel and logistics for the APMM interns over the summer (US only), and any related events
Based on Program Manager’s instructions support the local Staffing Partners during batch days (by helping coordinate candidate and Marketing mixers)
Partner with external travel agent to research and manage hotel and flight reservations for international APMM trips; provide options and obtain any necessary approvals from the Program Manager
Coordinate travel for PMM Guide summits
Coordinate APMM swag orders and requests, including budget tracking; partner with internal and external agencies when needed
Interface with other departments as necessary to push programs forward, maintain relationships and leverage cross-functional work
Evaluate data to make decisions and recommendations to further improve the program
Escalate issues to APMM Program Manager

Top 3 Daily Responsibilities:
Manage scheduling and coordination of events & meetings
Communicate with multiple stakeholders (internal & external) via email or phone
Attend planning meetings, take notes and track project progress

Required Skills:
2+ years of experience in event / project coordination
BS/BA degree in any field or 4 years equivalent work experience
Precision and attention to detail
Ability to manage multiple projects and tasks

Nice to Have Skills/Not Required:
Strong organizational skills
Strong written and verbal skills
High proficiency with Calendar, Docs and Gmail. Other tools also a plus
Ability to build partnerships with key stakeholders and cross-functional teams
Ability to work well with others globally and support different time-zones in a timely manner

Madan Poovaiah
Manager - Staffing
Artech Information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960
Office: 973.967.3519 | Fax: 973.998.2599
Email: | Website:

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About Artech Information Systems LLC
Artech is an employer-of-choice for the last 25 years to over 7,500 consultants across the globe. We recruit top-notch talent for over 70 Fortune and Government clients coast-to-coast across the U.S., India, and China. We are #1 Largest Women-Owned IT Staffing Firm in the US and this may be your opportunity to join us! For more check:
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