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Director's Assistant, Senior ( Energy/Utility/Electric/Background)
Ref No.: 18-38634
Location: San Ramon, California
Start Date / End Date: 08/13/2018 to 09/13/2018
 
DESCRIPTION: 

Artech is currently seeking to add to the below position

Job Title            : Director's Assistant, Senior ( Energy/Utility/Electric/Background)
Job ID                  : 10295
Location            : 6121 Bollinger Canyon Road 2nd floor, San Ramon, CA - 94583
Duration           :13 Months contract + Possible extension
 
Responsibilities: 
•                    Position will be supporting 3 Director's.
•                    Managing incoming calls and taking appropriate action to resolve in a professional and courteous manner
•                    Prioritizing, handling, and routing incoming correspondence, emails, and information/paper flow
•                    Managing Senior Director's calendar; scheduling meetings, preparing agendas and making catering and travel arrangements when needed
•                    Writing and editing correspondence and reports for the Senior Director to review/sign
•                    Prepare PowerPoint presentations and taking meeting minutes as needed
•                    Organize and gather materials for the Senior Director business meetings
•                    Aggressive follow up on meeting deadlines with team and maintaining a follow-up system to assure deadlines are met
•                    Monitoring costs, ordering supplies through SAP, commercial card/corporate credit card administration in Concur, maintaining subscriptions and memberships, processing invoices; SAP/HR items, filing, order supplies
•                    Monitoring and tracking expenses against the department budget
•                    Updating lists and org charts
•                    Contacting vendors accordingly for service
•                    Provide support to special projects 
 
Qualifications:
Minimum Qualifications
•                    Minimum 5 years of executive administrative experience
•                    Minimum 5 years experience in, Word, Excel, PowerPoint, and Outlook
 
 
Desired Qualifications :
One or more years of experience supporting a senior manager/executive in a Corporate Relations, Communications or Public Relations environment.
 
TOP THREE:
•                    Heavy calendaring experience with MS Outlook – Managing at least 5 different calendars.
•                    Concur, expense reporting
•                    Taking the initiative, so someone who has no problem calling various individuals and leaders across the company.
•                    Strong communication skills. 

Please apply on our company website (www.artechinfo.com) with reference to job ID, or contact me at Pradeep.V@artechinfo.com / 973.507.7539
 
Pradeep
Team Lead – Staffing
Artech Information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960
Office: 973.507.7539 | Fax: 973.998.2599
Email:
Pradeep.V@artechinfo.com | Website: www.artechinfo.com
About Artech Information Systems LLC
Artech is an employer-of-choice for the last 25 years to over 7,500 consultants across the globe. We recruit top-notch talent for over 70 Fortune and Government clients coast-to-coast across the U.S., India, and China. We are #1 Largest Woman-Owned IT Staffing Firm in the US and this may be your opportunity to join us! For more check: www.artechinfo.com
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