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Project Coordinator II LB6TH
Ref No.: 18-57797
Location: Long Beach, California
Position Type:Contract
Start Date: 08/10/2018
Summary: Responsible for supporting project management initiatives and project teams made up of internal and external resources to deliver business solutions and services to the department. Assists internal staff, external corporate departments and Health Plans to define project parameters and develop detailed project documentation to include business requirements, project plans, project schedules, workflow solutions and project status reports/communications. Relies on direction and mentoring from the project managers/project teams to plan and accomplish goals. Projects may vary to include the following: system implementations, internal/cross functional department process improvement initiatives, implementation of new state health plans and product lines. Essential Functions: • Assists with management of all aspects of assigned projects throughout the development project lifecycle including project scope, schedule, resources, quality, costs and change: o Assists the Project Manager with tracking the project budget (estimate vs. actual) o Assists in updating EPPM tools (e.g., adding resources, time entry, etc.) o Provides maintenance of all project artifacts in SharePoint • Contributes to the development and maintenance of detailed project plan to include milestones, tasks, and target/actual dates of completion. Validates estimation with team • Revises project plans as appropriate to meet changing needs and requirements as directed • Prepares and submits project status reports to management • Schedules and conducts project meetings to include logistics, agendas, and meeting minutes • Conducts regularly scheduled project status update meetings • Develops process workflows as it relates to assigned projects and/or to support internal process improvement initiatives, with appropriate guidance • Interfaces, when appropriate, with all areas affected by the project to include internal subject matter experts, external corporate departments, and Health Plans, including Vendor Management and Business User Management State Plan / Department Specific Duties and Responsibilities • Supports distribution of interventions • Works with marketing on formatting and formats documents • Coordinates moving parts that go into mailer, IVR distribution, alerts, Web portal announcement, etc. • Coordinates travel plans and expense reports • Proofreads and QA checks reports and other documents Knowledge/Skills/Abilities: • Intermediate knowledge of Microsoft applications (Word, Excel, Project, PowerPoint, Visio) • Intermediate proficiency in SharePoint (Track Issues, Risks, Decisions, Action Items via SharePoint) • Well versed in project objectives, issues, status and be ability to "represent” PM • Ability to define, gather, and communicate the metrics • Ability to manage basic/general issues and tasks to closure with little direction from PM • Ability to manage project issues to resolution • Ability to work independently as well as within a team; self motivated • Ability to communicate timelines, delegate/assign tasks to project team, based on project plan • Excellent follow through on actionable items • Analysis, synthesis, and problem solving skills • Deductive and inductive thinking skills • Attention to detail and accuracy skills • Ability to multi-task, prioritize workload, and effectively manage competing priorities • Ability to assimilate and articulate simple business solutions and project approaches • Excellent interpersonal and verbal and written communication skills • Ability to abide by Molina's policies • Ability to maintain attendance to support required quality and quantity of work • Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA) • Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers Required Education: High School Diploma and/or Associate's Degree or equivalent experience Required Experience: • 2+ years of experience • Demonstrate solid understanding of health plan operations and/or major healthcare technology applications. • Clearly articulate the primary functions in a health plan.