Job description:
Title: Executive Administrative Assistant 4
Duration: 6+ Months
Location: Hybrid (Redmond, WA)
Req ID: 148599-1

Job Description:

Typical Day in the Role
Purpose of the Team: The purpose of this team is to manage cybersecurity for Microsoft globally

Key projects: This role will contribute to managing cybersecurity incidents and supporting the new external manager

Typical task breakdown and operating rhythm: The role will consist of calendar management, booking meetings, managing travel, and supporting global team operations

Compelling Story & Candidate Value Proposition

What makes this role interesting?: This role provides the opportunity to work with a global team and support high-level executives

Candidate Requirements

• Years of Experience Required: 3+ years, preferably with Microsoft experience
• Degrees or certifications required: No specific degree required
• Disqualifiers: Candidates with frequent short-term roles may not be eligible
• Best vs. Average: The ideal resume would contain high-level executive support experience and familiarity with global team operations
• Performance Indicators: Performance will be assessed based on feedback from managers and regular check-ins

Top 3 Hard Skills Required + Years of Experience
1. Microsoft experience - 3+
2. Managing high-level executives - 3+
3. Experience working with different time zones - 3+

Hard Skills Assessments
Expected Dates that Hard Skills Assessments will be scheduled: As soon as possible
Hard Skills Assessment Process: The assessment process will include interviews and skill evaluations via Teams without video
Required Candidate Preparation: N/a


Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 8-10 years experience preferred.
• Experience working with executives required.