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Academic Coordinator
Ref No.: 24-172664
Location: Providence, Rhode Island
Position Type:Contract
Start Date / End Date: 10/28/2024 to 12/20/2024
Title: Academic Coordinator
Location: Providence Rhode Island 02903
Duration: 2+ Month
Shift: 20-25 hours per week
 
Job Description
  • Under the academic manager's supervision, assists in the coordination of all aspects of administration for full-time, adjunct, and affiliated faculty members.
  • Prepares and submits travel expense reports upon completion of trip, based on university policy and procedures.
  • Initiates transactions for purchases and processes faculty reimbursements, including course expenses.
  • Provides calendaring support for faculty leadership within the department (Chairs and Center Directors).
  • Provides administrative support for Curriculum Committee, Doctoral Exam Committee, Seminar/Social Committee, and ad hoc committees including meeting minutes and follow-up.
  • Coordinates administrative core sponsored events on a continual and ad hoc basis.
  • Secures resources, venues, catering, and facilities logistics, following hospitality guidelines.
  • Circulates event invitations, announcements, and surveys.
  • Acts as the contact for event queries and expense management. Complete
  • associated reimbursements and track transactions. Completes all post-event duties (clean-ups, breakdowns, reconciliations, i.e.).
  • Supports admissions process.