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Admin-Clerical - Administrative Assistant
Ref No.: 24-113413
Location: Andover, Massachusetts
Start Date / End Date: 08/05/2024 to 08/31/2025
Job Title : Admin-Clerical - Administrative Assistant
Job Location : Andover, MA 01810
Contract : 12 Months

Job Description :
  • The position provides administration support, office management, correspondence drafting and editing, and performs an array of administrative functions.
  • The contractor must be able to combine their existing skills and abilities to support working at the science-development-business interface.

ROLE RESPONSIBILITIES:
• Proactively coordinates and maintains the calendar of the assigned team members using initiative to ensure schedule is accurate and manageable.
• Makes travel arrangements for the assigned team members.
• Coordinates with administrative support to assist when traveling to other *** offices to secure office space and security clearance at those sites.
• Prepares expense reports for approval. Ensure expenses are filed correctly and comply with *** Corporate Travel & Expense policy.
• Schedules and coordinates multi-level / cross functional meetings, video, and teleconferences; uses meeting room scheduling systems.
• Visitor coordination and event planning
• Placing office supply orders and ensuring office supplies are in stock
• Onboarding/Offboarding – Handle all logistics of bringing in and offboarding a colleague/contractor.
• Coordinating with Lab and Business Operations
• Assist colleagues with Purchase orders in Ariba
• Replies to routine correspondence.

BASIC QUALIFICATIONS
• High School diploma required
• Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic.
Interview:
• First round: Phone screening
• Second round: Onsite