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Quality - Project Coordinator
Ref No.: 24-108095
Location: Summit, New Jersey
Position Type:Contract
Start Date / End Date: 08/12/2024 to 02/11/2025
Job Title: Project Coordinator
Job Duration:6 Months
Job Location: Summit, NJ
Pay Rate: $43.00/hr on w2
Job Description: 100% onsite
Actual Job Title: Sr. Project Coordinator

Job Description:
The Sr. Project Coordinator position provides project coordination support for executive leaders and/or their respective leadership teams. As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard. Importantly, this position will play an important role in coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team. The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors. This level of performance includes, but is not limited to the following; (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day to-day activities as well as the overall functioning of their office, (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) have the ability to multi-task and as such, be able to prioritize highly diverse, time sensitive and often complex projects, activities and tasks with minimal supervision.

In this role, duties of the Senior Project Coordinator will also involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. It is essential that the candidate have the proven ability to remain poised and focused in a fast-paced, high business impact always working environment.

Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization and will work, as appropriate, to back-up and supplement any over-flow needs of the Cell Therapy Organization.

Responsibilities (include, but are not limited to):
  • Serve as project coordinator for key projects scoping Cell Therapy Operations.
  • This includes:
  • Managing logistics related to project timelines, tracking progress, and maintaining project documentation
  • Supporting development of meeting materials and PowerPoint presentations
  • Generating/collecting project-related data and organizing effectively to enable analysis by project team
  • Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT)
  • Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones
  • Maintaining and reconciling project budget and expenses
  • Addresses correspondence, manages calendars, schedules meetings, events, and maintains accurate departmental records
  • Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.
  • Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.
  • Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
  • Ensure manager's preparedness for meetings (e.g., assemble meeting materials & pre-reads)
  • Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
  • Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
  • Maintains professional and technical knowledge by remaining current with Client continuous learning modules.

  • Need Associate or Bachelor degree.
  • 3 to 5 years project coordinator or comparable experience; prior Client experience preferred.
  • Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, Power Point). Proficiency with Microsoft Project, Smartsheet, or other project management tools is highly desired. Knowledge of Client Systems and Processes preferred.
  • Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
  • Previous experience contributing to or managing projects from the point of inception to completion, including those that require multiple skills.
  • Ability to manage multiple projects and competing priorities.
  • Maintains a positive attitude, a high level of productivity, and is adaptable to change.
  • Demonstrates ability to prioritize, pro-actively work independently, and collaborate with stakeholders across organizational levels and functions to supports business needs across different time-zones and during periods of heavy workload.
  • Ability to multi-task and adapt quickly to competing priorities while remaining focused.
  • Ability to work effectively under pressure to meet deadlines.
  • Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
  • Exhibits a positive work attitude, and high productivity.
  • Proven track record of collaboration with project/program managers and/or other project coordinators to ensure business needs/goals are met.

Must Haves:
  • 3+ years of project coordinator experience, or comparable experience
  • 3+ years of experience contributing to or managing projects
  • 3+ years of experience with Microsoft Office suite or MS Office 365
  • 3+ years of experience in Cell Therapy, Biopharma, Pharma, Medical, or similar industry
  • Ability to be onsite 100% of the time

Additional Job Requirements: