Title: - Sr. Administrative Assistant
Location: - Portland, OR 97201
4-day work week (M-TH)

Job Description: -

Essential Responsibilities

• Provide advanced administrative support to leadership staff, including scheduling and arranging all aspects for meetings with internal and external groups and proactively managing multiple calendars.
• Establish and maintain cooperative and productive working relationships with internal and external stakeholders contacted in the course of work.
• Respond to internal and external stakeholders and other customers when leadership staff members are not available.
• Review, collect, prepare, and distribute appropriate materials and information for administrative action per request.
• Develop and administer filing systems to ensure timely retrieval of information.
• Use standard word processing and software to produce routine and complex documents, spreadsheets, charts, and graphs.
• Develop presentations for leadership staff upon request.
• Compose correspondence, type, proofread and draft a variety of reports, letters and memos.
• Develop and recommend operational processes and/or process improvements for department-related efficiency.
• Arrange travel by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.

• Assist with conferences and special events including scheduling and facilities coordination.
• Provide backup front desk coverage when needed.

• Minimum 3 years' experience in office administration and supporting senior-level management.

• Perform work in alignment with the organization's mission, vision, and values.
• Support the organization's commitment to equity, diversity, and inclusion by fostering a culture of open mindedness, cultural awareness, compassion, and respect for all individuals.
• Strive to meet annual business goals in support the organization's strategic goals.
• Adhere to the organization's policies, procedures, and other relevant compliance needs.
• Perform other duties as needed.

Knowledge, Skills and Abilities Required

• Strong skills with Microsoft Word, Excel, PowerPoint, and Outlook to collect, review and display information as necessary
• Knowledge of basic concepts of Medicaid and managed care preferred

• Excellent administrative and office skills, including the ability to organize information and data and produce documents
• Ability to manage multiple tasks with a high level of organization, flexibility, and focus, often under tight deadlines
• Ability to use good judgment, personal initiative, and discretion to perform complex work with particular attention to detail

• Ability to effectively interact with individuals at all levels internal and external to the organization
• Excellent written and oral communication skills (including grammar, spelling, and proofreading skills) with the ability to assist in all forms of business correspondence
• Excellent customer service skills
• Ability to work both independently and within a team and to use good judgment about when to ask for assistance or direction
• Excellent organizational skills including ability to effectively handle multiple priorities and demands in a dynamic work environment
• Ability to maintain confidentiality and HIPAA principles when performing assignments that are sensitive and confidential in nature
• Ability to gather, compile and analyze data

Physical Skills and Abilities:

• Ability to perform repetitive finger, wrist, shoulder, or neck movement for at least 6 hours/day
• Ability to see, read, hear, and speak clearly for at least 6 hours/day
• Ability to lift, carry, push, pull and/or pinch small objects for at least 3 hours/day

Cognitive Skills and Abilities:

• Ability to focus on and comprehend information and learn new skills and abilities
• Ability to assess a situation and seek or determine appropriate resolution
• Ability to accept direction and feedback, as well as tolerate and manage stress

• Health care or managed care experience