Duration:0-4 month(s)

Description/Comment:

Executive Administrative Assistant

This role is a temporary role that will be covering for a maternity leave. The length of the contract will be approximately 3-4 months. The position will be hybrid (remote and office) but will require at least 3 days in the Farmington, CT office.

Act as an executive administrative assistant for:
• Executive Vice President, Chief Product, Delivery and Customer Officer
• Vice President, Sales and Marketing
• Vice President, Field Operations
• Executive Director, Product Management

Essential Responsibilities:
• Interface with all levels of the organization in a professional and effective manner
• Analyze complex information and requests to ensure timely and successful outcomes
• Handle sensitive information with the utmost confidentiality and professionalism
• Maintain schedules and materials for meetings and conferences, making timely adjustments as needed
• Participate in preparation for monthly, quarterly, and annual leadership meetings including agenda development/management, travel and other logistical arrangements, including vendor management as needed
• Prepare communications and materials; consolidate reports and materials for executive meetings, including senior leader business reviews
• Manage logistics, invitations, agendas and records for key meetings to ensure a seamless execution and delivery
• Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner
• Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure
• Other administrative support as required

Basic Qualifications:
• 10+ years of progressive administrative experience, supporting senior, ideally c-suite, executives
• Excellent communication skills, both written and verbal
• Ability to communicate effectively with a hybrid workforce via videoconference and related
technologies
• Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleague for resolution
• Thrives in a fast-paced, collaborative environment
• Takes initiative, is results oriented, and influences others to achieve common goals
• Highly organized with strong attention to detail, and ability to manage multiple priorities
• Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines/work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting
• Experience managing, maintaining and communicating budgets
• Moderate to strong skills with Microsoft Office (Excel, Word & PowerPoint)