Title: Secretary II
Shift: 9am-5pm Mon - Fri
location: New York NY 10011
​Duration: 3+ Months


Duties:

· Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.
· Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.
· Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.
· Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department – consultations, follow ups, simulations, and brachytherapy procedures; and outside the department – diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.
· Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation.
· Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.
· Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.
· Obtains demographic and financial information from patients and family in a professional and discreet manner.
· Establishes and maintains office records, documents and files.
· Photocopies materials as required; prepares correspondence
· Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office.
· Maintains good attendance, arrives to work on time on a consistent basis.
· Displays a positive attitude. Represents the department in a professional manner.
· Has the ability to problem solve and to work independently.
· Demonstrates ability to handle multiple tasks at one time and to prioritize work
· May be required to perform other duties as assigned or perform other duties when necessary.

Skills:
Three to five years of secretarial experience.
Demonstrated ability to type 75 w.p.m.
Computer literacy in word-processing and presentation software required
Strong interpersonal and communications skills and ability to interact with all levels of personnel