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Accounts Payable Associate
Ref No.: 18-04299
Location: Holmdel, New Jersey
 The Accounts Payable Associate is responsible for processing invoices into the Oracle system and ensures payments are disbursed in a timely manner. 
Essential Job Functions 

• Enter invoices into the Oracle system
• Distribute invoices for approval
• Match purchase orders to invoices 
• Print and stamp invoices
• Obtain coding from accounting managers
• Prepare weekly payments to vendors (checks, wires, ACH and pcards)
• Mail out checks to all suppliers
• Record the mailing of checks on registers
• File all back-up for payments 
• Maintain the Accounts Payable mailbox
• Audit invoice registers
• Create new files for new vendors
• Follow-up on invoice approvals
• Maintain preliminary and final payment registers, void registers, ACH and wire registers
• Communicate with vendors regarding payment status and invoice discrepancies
• Additional tasks as needed

Specific Requirements (Technical Knowledge, Software, Etc.) 

• Experience with Oracle strongly preferred
• Prior experience in an Accounts Payable department
• Ability to multi task in a fast paced environment
• Excellent communication skills
• Microsoft Excel, Word and Outlook