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Project Manager
Ref No.: 18-00580
Location: Tallahassee, Florida
Start Date: 06/15/2018
Assignment Number: FLA 1718-38
Agency: Florida Department of Financial Services
Project Name: Florida PALM Project

Work Location: Tallahassee, FL
Scheduled Work Hours: 8:00 am - 5:00 pm, Monday - Friday
Approximate start/end dates: 8/9/2018 – 2/28/2019

Total Estimated Assignment Hours: 6 months, with a possible 12-month renewal
Functional Job Title Project Manager


STATEMENT OF WORK

Background

Section 215.93, Florida Statutes (F.S.), establishes the Florida Financial Management Information System (FFMIS) for the State. FFMIS is comprised of the accounting, budgeting, cash management, human resources, and procurement subsystems. For nearly two decades, all of the FFMIS subsystems ran on legacy technology. To date, only the human resources and procurement subsystems have been fully modernized. A portion of the CMS was modernized in August 2013.
FLAIR has been performing the State's accounting and payroll functions for thirty years. Although it has been maintained and modified over the years to accommodate state and federal mandates, it is becoming increasingly unable to meet the State's changing and growing needs. Issues and concerns with FLAIR include limited integration with the other subsystems (batch vs. transactional processing), incomplete
reporting capabilities, inability to perform offsets, inability to schedule and consolidate payments, and insufficient information to perform statelevel cash forecasting.
In 2002, the Legislature appropriated funding for the Department of Banking and Finance1 to undertake a project to replace the accounting and cash management subsystems, FLAIR, and CMS, respectively.
Project Aspire, as it was called, suffered insurmountable challenges and was ultimately cancelled in 2007. In 2013, the Department began efforts to evaluate the options and best approach for replacing FLAIR and CMS.
a.Florida Accounting Information Resource – FLAIR.

FLAIR is a double entry, computerbased general ledger accounting system consisting of the following four components:
  1. Departmental Accounting: Maintains agencies' accounting records and is utilized at the end of each fiscal year to prepare financial statements in accordance with generally accepted accounting principles.
  2. Central Accounting: Maintains cash basis records and is used by the CFO to ensure that expenditures are made in accordance with the legislative appropriations.
  3. Payroll Accounting: Processes the State's payroll.
Information Warehouse: Provides a reporting system that allows users to access Central Accounting information and most Departmental Accounting information in FLAIR.FLAIR is a mature subsystem, supported at the data center located within Department. FLAIR is fully implemented in 35 state agencies with approximately 12,000+ individual users at 400+ accounting office sites throughout the State. FLAIR typically processes 95 million+ accounting transactions, accounting for a $90 billion+ budget, and pays 180,000+ state personnel, annually. Not all state agencies use FLAIR exclusively for their accounting functions. Further, there are numerous specialized accounting methods and compensating systems used by state agencies in addition to FLAIR.
b.Cash Management System – CMS

The Treasury receives and disburses funds, invests available balances, performs related accounting functions, cash management operations, and consultations. The Treasury operates separate systems
(collectively known as the "CMS”) to carry out its responsibilities of monitoring cash levels and activities in State bank accounts, for keeping detailed records of cash transactions and investments for State agencies, and paying of warrants and other disbursements issued by the CFO. These functions or
activities include exchanging information between FLAIR, the State's Department of Revenue, other state agencies, and business partners (i.e., financial institutions).
c.The FLAIR Study

In accordance with the proviso language contained in section 42 of the 2013 General Appropriations Act (GAA), the Department procured the services of an independent consulting firm to complete a study (the FLAIR Study) to recommend either replacement or remediation of FLAIR and CMS. The FLAIR Study, completed by The North Highland Company in partnership with Grant Thornton and Thomas Howell

Ferguson (the North Highland Team), included an assessment of implementing an ERP System for the State and an inventory of State agency systems (Compensating Systems) interfacing with FLAIR.
Based on the analysis completed in the FLAIR Study, the recommendation is that the State should replace FLAIR and CMS with a commercial off-the-shelf ERP solution. This option was selected based on information collected from the market conditions and trends and the analysis of both qualitative and quantitative factors, including:
  1. Alignment to Goals and Objectives
  1. Cost Comparison
  1. Benefits Comparison, and
  1. Risk Analysis.

The cost model of the FLAIR Study was a projection based on a series of assumptions to provide the Department with a way to compare the options and provide an estimate for total cost of ownership. The estimate was provided for the Department to consider when making the initial legislative budget request.
For full details, the FLAIR Study can be found at: http://www.myfloridacfo.com/Division/AA/FLAIRStudy.htm
d.Project Structure and Timeline

The multi-year Project will have at least three parts or "phases”:
  1. Pre-DDI – This initial phase (the Pre-Design, Development and Implementation phase) includes planning, business process standardization, and procurement of the financial management software solution.
  2. DDI Phase 1 – This phase will implement the financial management software solution, focusing on core functionality (functionality currently performed by Central FLAIR, Departmental FLAIR, Information Warehouse, and selected CMS functions).
  3. Future DDI Phases – Subsequent phases, beyond what is defined for DDI Phase 1, will include the implementation of the remaining functionality necessary to meet the solution goals.
The Project is currently in the Pre-DDI phase. The Project seeks to leverage a Contractor during transition from Pre-DDI phase into DDI Phase of the Project to assist in the support of the PMO activities.
The Contractor will work with identified stakeholders and Project Team members as requested. The Contractor is responsible for the work products and activities outlined in this SOW.

Minimum Required Qualifications
Degree - Bachelor's Degree in Computer Science, Information Systems, Business Administration, or other related field.
Active Certifications - Project Management Professional (PMP) Certification
Skills - Demonstrated understanding and expertise in the application of the standards and principles contained in the Project Management Institute (PMI)'s A Guide to the Project Management Body of Knowledge (PMBOK® Guide)

Preferred Qualifications
Active Certifications - Six Sigma certification
Skills:
Experience working in or supporting an ERP or similarly large technology project
Experience working with the Agency for State Technology
Experience working with state of Florida agencies