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GCIB Administrative Assistant
Ref No.: 18-13582
Location: San Francisco, CA, California
Business Overview
Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.
Job Description
The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.
  • Provides administrative support in a complex team environment to both senior and junior bankers
  • Coordinates internal/external meetings and conference calls
  • Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
  • Responds and follows up on client requests
  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
  • Coordinates a high volume of travel arrangements and processes expense reports
  • Maintains understanding of firm policies and handles certain issues independently
  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
  • Orders supplies and keeps inventory well-stocked
Qualifications
  • Requires excellent interpersonal and communication skills
  • High attention to detail
  • Ability to maintain high standards despite pressing deadlines
  • Ability to solve problems quickly and efficiently
  • Strong knowledge of general business and corporate cultures
  • Ability to handle highly sensitive, confidential and non-routine information
  • Self-starter with excellent anticipation skills; problem solving; follow up
  • Demonstrated dependability and sense of urgency about getting results
  • Demonstrates high degree of integrity and confidentiality
  • Strong organizational skills
  • Comfortable working with people at all organizational levels
  • Comfortable working in a sometimes hectic, high-pressure environment
  • Ability to display a consistent, professional degree of communication
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
  • Must have excellent judgment; independent thinker and resourceful
  • Prior experience in Financial Services support preferred
More Information About the Job
Is Relocation Available?
No

Are you open to sponsorship?
No

Is there a possibility to work remote?
No

Is there equity?
No

Are there flexible work hours?
No

Does this position have direct reports?
No

Who does this position report to?
Supporting 5-7 Investment Bankers

What are the 3-4 non-negotiable requirements on this position?
- Prior experience in Financial Services support or Investment Banking preferred - Strong knowledge of general business and corporate cultures - Comfortable working with people at all organizational levels - Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

Statement to Third Party Agencies
To ALL recruitment agencies: Please do not forward resumes to our applicant tracking system, Client employees, or any Client facility. Client is not responsible for any fees or charges associated with unsolicited resumes.
Valid contact information must be submitted for all candidates. Valid e-mail and phone number must be provided directly on the resume. Any invalid email or contact information on candidate resumes will be rejected by Client recruiter. Due to the recent Pay Equity regulations mandate you are prohibited to share a candidate's current/prior salary details via all Scout correspondence with Client.