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Production/Proposal Coordinator
Ref No.: 18-04068
Location: Germantown, MD, Maryland
Position Type:Right to Hire
Start Date: 08/14/2018
Job Functions:

This individual is responsible for creating proposal templates and formatting public sector proposal response documentation; coordinating the internal flow, review, and recovery of proposal content; directing production of final books and materials; and facilitating on-time delivery of proposals. Response documents can range from only a few pages up to thousands of pages.

Responsibilities include:
• Reviews and documents all production-related requirements within the RFP and serves as the production interface for the entire proposal team
• Responsible for the publication schedule and works with the Proposal Manager to establish production deadlines
• Establishes the look and feel of all proposal documents in accordance with approved templates
• Using advanced MS Word features, creates solicitation-specific templates and formats all response documents
• Participates in status meetings and conference calls to gather/communicate information concerning document layout and production process
• Controls and tracks text and graphics using documented processes, ensuring version control
• Works with the Graphic Artist to assure all graphic images are completed on schedule
• Responsible for creating all document indices and requirements matrices
• Prepares documents/proposals for review/final submission (formatting in MS Word)
• Communicates with vendors to secure supplies and assure on-time completion of document reproduction
• Prepares the proposal for book check and assists with the process
• Packages the proposal for shipment and tracks delivery if sent by carrier
• May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms, etc.)
• Other duties, as assigned

Minimum Education, Skills, and Experience Requirements:
Advanced knowledge of MS Office applications, specifically MS Word and MS Excel. Knowledge of MS Project and MS SharePoint is a plus. Strong attention to detail and ability to prioritize are required. Ability to read and follow specific instructions producing documents with minimal errors is critical. Proofreading skills, keen attention to detail, and ability to handle stressful situations are a must. Strong organizational and communication skills (written and verbal) are essential.
Must be able to multitask. Willingness to work extended hours and assist other production staff in meeting deadlines. Basic familiarity with graphics programs desirable. Very dependable and exceptional customer service skills. Able to lift and move items up to 40 pounds.
Proposal Coordinator: Bachelor's degree and two years of in-house experience or one year of external and one year of internal experience.