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Accounts Receivable Specialist
Ref No.: 18-01317
Location: Houston, Texas
Position Type:Direct Placement
Start Date: 07/23/2018
Certified Staffing is conducting immediate interviews for an Accounts Receivable Specialist to join our growing organization. With over 40 years in the business, Certified Staffing has earned an outstanding reputation for connecting talented professionals with amazing companies in the Houston area. We understand that when we focus on professional development and providing a remarkable hiring experience, we attract better, smarter people who work harder for our clients.
Our biggest focus is on serving our clients and all of the team members must be committed to that goal!
We invite you to visit our website (www.certfiedstaffing.com) to learn more.
Note, this position is in the SW Houston area.
Job Scope
  • Responsible for ensuring that all contract setup policies, processes, and procedures are followed to ensure invoices are generated at correct billing rates and per terms of the contract.
  • Ensure proper supporting documentation is provided for all orders.
  • Create and manage customer orders in the Financial System; verify accuracy of the order information; follow up on missing documentation, execute month-end edits and validations in preparation for billing.
  • Manage Master Data in Financial Systems.
  • Analyse and interpret customer contracts using independent judgement and escalate when assistance is required.
  • Process new order, change of service, service removal requests, rig moves, and order updates.
  • Monitor and follow up with Legal regarding early terminations.
  • Coordinate with Project Management at job initiation and job close to ensure proper documentation.
  • Provide guidance to other team members and departments regarding contract set-up and billing.
  • Through the use of reports and regular team meetings, maintain contract data, to ensure billing is processed timely and accurately.
  • Adhere to Revenue Recognition Policy to ensure that all revenue is posted in the correct period.
  • Apply appropriate Tax parameters as per the Tax Departments guidance.
  • Ensure relevant backup is attached to all invoices.
  • Review or raise credit memorandums, complete credit memo pack and submit for approval.
  • Render all invoices within 2 business days and notify your supervisor of any reason why invoices cannot be rendered.
  • Collaborate with the collections department to resolve billing disputes. Provide investigation swiftly resolve/correct any billing errors.
  • Provide support as required for the unbilled analysis at Period End.
  • Collectively work with the Order to Cash Team to consistently meet organizational DSO performance goals.
    Qualifications:
  • Minimum 4-5 years' experience in a similar role.
  • Strong problem solving skills and ability to handle large volume of data.
  • Ability to communicate professionally with internal and external customers.
  • High attention to detail.
  • Ability to handle situations in a professional business manner.
  • Excellent written and verbal communication skills.
  • Strong time management and organizational skills.

Additional Skills
  • Associate or Bachelors Degree preferred
  • Proficient in Excel
  • Experience in Microsoft Dynamics