Project Coordinator/Jr. Project Manager
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Project Coordinator/Jr. Project Manager
Ref No.: 18-27486
Location: Lansing, Michigan
Start Date: 04/20/2018
 
Status New
Position # 558325
Position Project Coordinator/Jr. Project Manager
Client & Department State of Michigan- CSS- EPMO/PMO/CTO & CSO
Worksite Address Harris Drive Dimondale, MI
Tenure 12+ Months
No. of Openings 1 (INTERVIEW TYPE: In Person only)
No. of submittals 2










IMPORTANT NOTE:
Question 1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?
Question 2 Please list candidate's email address that will be used when submitting E-RTR.
Question 3 Provide details of your experience working on Project and Portfolio management tool. e.g. Changepoint, Microsoft Project etc.
Question 4 This position requires full fingerprint background screening which can take 1 week to complete. Please verify that candidate is aware of this requirement.
Question 5 Please highlight areas in the resume that coordinate with the skills matrix.
Question 6 This position requires working on site (working remotely is not an option) during working hours. Please verify that candidate is aware of this requirement.
Question 7 Please include a paragraph re: candidate's availability, location, applicable skills, and other pertinent information in the Summary of Qualifications tab, when submitting.
Question 8 The client plans to schedule IN PERSON ONLY interviews for this position April 30th. Please confirm your candidate will be available to interview any of those days if selected.
 
SKILL MATRIX:
Skill Required / Desired Amount of Experience Candidate Experience Last Used
Information Technology Background Required 3 Years    
Excellent communication and Project coordinating skills Required 3 Years    
Expert skill level in using Microsoft products ( Word, Excel, Powerpoint, etc.) Required 5 Years    
Strong skills in project scheduling utilizing a project scheduling and portfolio management tool such as MS Project, Changepoint etc. Highly desired 3 Years    
Degree in Computer Science, Information Systems, Engineering, Business, Or Equivalent Highly desired 1 Year    
 
SHORT DESCRIPTION: Experienced Project Coordinator / Jr. Project Manager for coordinating and managing multiple IT Security projects with strong communication skills. Works closely with Senior Project Manager/Program Manager to coordinate and accomplish tasks.
 
COMPLETE DESCRIPTION: Initially this position will be  working as a Project Coordinator and shall provide day-to-day coordination of project tasks. The project coordinator maintains version control and provides administrative support for project management information system. Ability to communicate at all levels of an organization and third parties. Experience with similar scale roles and organizations. The project coordinator is task focused. Works under the direction of the project manager and reports to a project and program manager.
 
As this position gains working knowledge of the area, small independent projects will be given to this position to manage.
 
Primary role and responsibility includes, but is not limited to:
  • Updates Project status, issues/risks, next steps, accomplishment, budget etc. in Portfolio and Project Management  tool on a weekly basis.
  • Reviews required project documents and completes a QA on those documents and follows thru to remediate any QA findings.
  • Prepares, maintain and update Project Schedule on a regular basis
  • Schedule Project meetings and take Meeting Notes & Publish
  • Create project artifacts in various capacities
  • Works closely with Program manager and serves as a backup person to the Sr. Project Manager/Program Manager, as needed
  • Provide project management for project activities to ensure that the project is completed on time, within budget and within scope. 
  • Define project scope, duration, resources and cost, as well as the best course of action/approach to attain the project objectives.
  • Provide project management for project scheduling, tracking, issue management, risk management, change management, and status reporting.
  • Follow the State Unified Information Technology Environment (SUITE) Project Management Methodology (PMM) and System Engineering Methodology (SEM), based on Industry standard PMI framework and SEI's CMMI framework.
  • Utilize the State's Project Portfolio Management (PPM) tool (Changepoint) on all projects.
  • Plans and coordinates work with teams.  Designs and implements project plans.  Generally work with other IT managers and IT technical teams.  Relies on experience and judgment to plan and accomplish goals.
  • Self-directed and independent. Responsible for the coordination and completion of projects. Oversees all aspects of projects. Sets deadlines, assigns responsibilities, and monitors and summarizes progress of project. Prepares reports and matrix for upper management regarding status of project.