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Executive Assistant
Ref No.: 18-21618
Location: Lucknow, Uttar Pradesh
Start Date: 03/30/2018
 
Executive Assistant will work closely with 2-3 Vice Presidents to assist with managing expense reporting, travel arrangements (domestic and international) as well as calendar management. Ideal candidate is one who strives for excellence, has a cooperative spirit, is compassionate and enjoys working in a fast paced environment where getting things done is a high priority. Incumbent will perform a variety of duties and task for Vice Presidents of Health and Life Sciences Vertical may be directed to prepare or handle additional administrative tasks as needed.  Job Duties will include:
 
·         Performing a full range of administrative and executive level functions including but not limited to answering telephones, screening calls, opening and prioritize mail, maintaining physical and electronic files, maintaining lists and obtaining signatures
·         Acts courteously and respectfully as liaison between the Vice Presidents and their teams and other internal and external clients
·         Maintains schedule and supports the Vice Presidents by scheduling meetings, conferences, teleconferences, video conferences and travel
·         Prepares and maintains a variety of documents including business correspondences, org charts and presentations
·         Prepares and processes reimbursements, reconciling travel expenses and reimbursements
 
The ideal candidate will need to:
·         Have excellent organization and communication skills
·         With minimal direction, using personal initiative and good judgement, works accurately, efficiently, and effectively in a fast-paced, multi-tasking environment.
·         Consistently completes work in a timely manner
·         Good judgment and decision making ability
·         Manage and maintain multiple calendars, schedules and travel arrangements
·         Pay very good attention to detail and accuracy
·         Be able to interact with staff at various levels in the organization
·         Experience with concur travel system is a plus
 
Education and Experience:
Required:
High-school diploma or equivalent
Proficient in Microsoft suite of products (specifically Word, Excel, and Outlook)
 
Strongly Preferred: Minimum 5+ years of work experience as an administrative assistant, ability & willingness to learn internal systems used to support various onsite & offshore teams