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Administrative Assistant
Ref No.: 18-43471
Location: South Gate, California
Position Type:Contract
Start Date: 09/17/2018
I. Job Summary
Provides a wide variety of administrative and staff support services to an organizational unit.

II. Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

• Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material.
• Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems, and refers other matters to appropriate staff members.
• Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.
• Maintains and updates department files, records, and publications; maintains confidential files and materials.
• Schedules meetings and appointments; notifies attendees, and makes necessary arrangements.
• Arranges domestic and international travel.
• Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administers programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

III. Supervisory Responsibilities
This job has no supervisory duties.


IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.


A. Education and Experience

Required: High school diploma or G.E.D., and zero to four years previous experience.

Preferred: High school diploma or G.E.D., with some additional or specialized training, and zero to four years previous experience.


B. Certificates, Licenses, Registrations or Other Requirements

None required.


C. Other Knowledge, Skills or Abilities Required

Call center or customer service experience, billing and operational experience may be required.


V. Work Environment

Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
• Required to exert physical effort in handling objects less than 30 pounds rarely;
• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
• Normal setting for this job is: office setting.