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Corporate Real Estate Coordinator/ Admin Assistant
Ref No.: 18-07526
Location: Sunnyvale, California
Start Date: 08/16/2018
Duties:
· Support main lobby, welcome guests & visitors
· Support day to day facilities operations including ticketing system, and shipping and receiving, mailrooms.
· Issue office badges for visitors & guest
· Support Internal department communication
· Support conference/conference center room booking and food delivery for meetings
· Ensure all safety procedures are followed at all times
· Participate on safety team for fire evacuation and emergency training
· Support new hire setup, inter-office shuffles, company moves, and terminations as it relates to Facilities Services.
· Assist with receiving deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
· Seeks to continuously improve processes, systems and overall client satisfaction.
· Ensures appropriate follow up with customers.
· Provides direction, information to vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work within facilities with minimal disruption.

Skills/Knowledge
· Knowledge of general business management, facilities management, and office support services
· Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
· Solid managerial skills.
· Ability to independently develop and manage resources and programs.
· Knowledge of business planning, goal setting, and budgeting as well as performance evaluations of employees and oversight of contractors.
· Excellent communications skills and ability to work effectively with others at all levels.
· Fluency in Microsoft Outlook, Excel, Word
· Understand and be able to use work ticket management systems

Education:
Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.

Required Skill Sets:
· GENERAL BUSINESS
· MICROSOFT OUTLOOK
· WORD
· SHIPPING AND RECEIVING
· EVENT PLANNING
Additional
· EXCEL
· OFFICE SUPPORT