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Facilities Coordinator
Ref No.: 18-06177
Location: Sunnyvale, California
Position Type:Contract
Start Date: 06/29/2018

Duties:
. Support main lobby, welcome guests & visitors
. Support day to day facilities operations including ticketing system, and shipping and receiving, mailrooms.
. Issue office badges for visitors & guest
. Support Internal department communication
. Support business card ordering
. Support conference/conference center room booking
. Ensure all safety procedures are followed at all times
. Support/Coordinate event planning; Happy Hour, Breakfast or lunch once a week, food delivery, holiday party
. Responsible for third party vendor (food/drink vendor)
. Track spending and implement cost savings for events
. Responsible for facilities management, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves.
. Participate on safety team for fire evacuation and emergency training
. Understanding of office ergonomics.
. Maintain floor plans that designate location of staff
. Support new hire setup, inter-office shuffles, company moves, and terminations as it relates to Facilities Services.
. Assist with the oversight of all third party office services contracts for the facility. This includes office equipment (i.e. fax machines, audio/video, copy machines and printers), office furniture, stationary supplies, off premises furniture storage, beverages and supplies, courier services, and other facilities related office service contracts.
. Assist with receiving deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
. Seeks to continuously improve processes, systems and overall client satisfaction.
. Ensures appropriate follow up with customers.
. Provides direction, information to vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work within facilities with minimal disruption.

Skills/Knowledge
· Knowledge of general business management, facilities management, and office support services.
· Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
· Solid managerial skills.
· Ability to independently develop and manage resources and programs.
· Knowledge of business planning, goal setting, and budgeting as well as performance evaluations of employees and oversight of contractors.
· Excellent communications skills and ability to work effectively with others at all levels.
· Fluency in Microsoft Outlook, Excel, Word
· Understand and be able to use work ticket management systems

Education:
Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.