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Arques Facilities Coordinator
Ref No.: 18-01804
Location: Sunnyvale, California
Position Type:Contract
Start Date: 02/28/2018
 
Job Description:
Duties:
·         Support main lobby, welcome guests & visitors
·         Support day to day facilities operations including ticketing system, and shipping and receiving, mailrooms.
·         Issue office badges for visitors & guest
·         Support Internal department communication
·         Support business card ordering
·         Support conference/conference center room booking
·         Ensure all safety procedures are followed at all times
·         Support/Coordinate event planning; Happy Hour, Breakfast or lunch once a week, food delivery, holiday party
·         Responsible for third party vendor (food/drink vendor)
·         Track spending and implement cost savings for events
·         Responsible for facilities management, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves.
·         Participate on safety team for fire evacuation and emergency training
·         Understanding of office ergonomics.
·         Maintain floor plans that designate location of staff
·         Support new hire setup, inter-office shuffles, company moves, and terminations as it relates to Facilities Services.
·         Assist with the oversight of all third party office services contracts for the facility. This includes office equipment (i.e. fax machines, audio/video, copy machines and printers), office furniture, stationary supplies, off premises furniture storage, beverages and supplies, courier services, and other facilities related office service contracts.
·         Assist with receiving deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
·         Seeks to continuously improve processes, systems and overall client satisfaction.
·         Ensures appropriate follow up with customers.
·         Provides direction, information to vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work within facilities with minimal disruption.
 
Skills:
·         Knowledge of general business management, facilities management, and office support services.
·         Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
·         Solid managerial skills.
·         Ability to independently develop and manage resources and programs.
·         Knowledge of business planning, goal setting, and budgeting as well as performance evaluations of employees and oversight of contractors.
·         Excellent communications skills and ability to work effectively with others at all levels.
·         Fluency in Microsoft Outlook, Excel, Word
·         Understand and be able to use work ticket management systems
 
Education:
Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
 
Required:
·         General business
·         Microsoft outlook
·         Shipping and receiving
·         Word
·         Event planning
 
Additional:
·         Excel
·         Office Support