Previous Job
Previous
Arques Facilities Coordinator
Ref No.: 18-00404
Location: Sunnyvale, California
Start Date: 01/17/2018

Education: Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.

Job Description:
Duties:
· Support main lobby, welcome guests & visitors
· Support day to day facilities operations including ticketing system, and shipping and receiving, mailrooms.
· Issue office badges for visitors & guest
· Support Internal department communication
· Support business card ordering
· Support conference/conference center room booking
· Ensure all safety procedures are followed at all times
· Support/Coordinate event planning; Happy Hour, Breakfast or lunch once a week, food delivery, holiday party
· Responsible for third party vendor (food/drink vendor)
· Track spending and implement cost savings for events
· Responsible for facilities management, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves.
· Participate on safety team for fire evacuation and emergency training
· Understanding of office ergonomics.
· Maintain floor plans that designate location of staff
· Support new hire setup, inter-office shuffles, company moves, and terminations as it relates to Facilities Services.
· Assist with the oversight of all third party office services contracts for the facility. This includes office equipment (i.e. fax machines, audio/video, copy machines and printers), office furniture, stationary supplies, off premises furniture storage, beverages and supplies, courier services, and other facilities related office service contracts.
· Assist with receiving deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
· Seeks to continuously improve processes, systems and overall client satisfaction.
· Ensures appropriate follow up with customers.
· Provides direction, information to vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work within facilities with minimal disruption.

Skills:
· Skills/Knowledge
· Knowledge of general business management, facilities management, and office support services.
· Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
· Solid managerial skills.
· Ability to independently develop and manage resources and programs.
· Knowledge of business planning, goal setting, and budgeting as well as performance evaluations of employees and oversight of contractors.
· Excellent communications skills and ability to work effectively with others at all levels.
· Fluency in Microsoft Outlook, Excel, Word
· Understand and be able to use work ticket management system,