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BS in Business or equivalent 3+ years IT project management experience Familiarity with IT costing and budgeting Familiarity with project management. Knowledge, Skills, and Abilities • Advanced Excel Skills • Understanding PMA processes, tools and tasks • Understanding of the Business and IT strategies and objectives • Ability to operate in a matrixed environment • Understanding of IT roles and responsibilities • Knowledge of PDM • Excellent communication and collaboration skills • Tableau • Python • VBA • SQL Technical Competencies Project Management Tools: Understands and uses the hard tools (e.g. project management software) and soft tools (e.g. how to facilitate startup meetings) to manage project activities. Microsoft Word, Excel, Access, Project, PowerPoint. Client Project and Portfolio Management Center – Issue Management, Risk Management, Scope Management. SAP BW. Project Planning : Understands the principles, theories, practices and techniques involved in planning, managing, and implementing projects and programs. Data Management: Gathers, groups, classifies, or arranges written information or data in some meaningful order or form (e.g., reports, charts, graphs); data management includes determining what data to gather; and accurately maintaining data files. Information Analysis: Breaks down information into components, identifies underlying principles or facts, and recognizes interrelationships; shows insight into the root-causes of problems or issues. Metrics Reporting: Coordinates metrics reporting and ensures metrics with the associated analytics supporting the metrics are completed in a timely and accurate manner. Quality Assurance: Diligently attends to details and quality; shows a high level of care and thoroughness in handling the details of the job; maintains focus and quality under distracting working conditions and high workload. Written Communication: Demonstrates skill in communicating information and ideas in writing so others will understand. Proofread work for correct style, format, spelling and punctuation. • Demonstrates full technical competence • Exercises independent judgment and discretion in matters of significance with moderate scope and complexity
Duties & Responsibilities Planning analyst performs moderate to complex assignments with average risk in an autonomous fashion with limited guidance. Responsible for PMA-level support through the lifecycle of each project. Responsibilities include, but are not limited to, the following: • Collaborate with program/project managers in the development of program/project management documentation, business cases, cost planning, reports, work plans, and performance metrics • Create project records in databases • Record and monitor project issues, risks and change requests • Record and monitor project action logs and decision logs • Update and analyze project data and performance metrics; prepare and maintain complex presentations and spreadsheets for analysis and recommendations • Research and compile information for project teams • Set up Work Breakdown Structure (WBS) structures and SAP orders for projects in standard databases • Ensure project control systems are in place • Monitor project financial performance • Train project managers on procedures, workflows, tools and best practices • Generate standardized and ad hoc financial reports • Help to define the Tailor Waiver documents prior to the review with the Quality CoE • Review time sheet delinquencies and follow up with project resources • Assisting the PM to complete project events including meeting setup, document distribution and other tasks, as requested • Preparing contract documents for the Supplier Relationship Management (SRM) system which manages material procurement. • Monitoring Staffing Profile , if needed • Routing of project documents including estimates and contingency requests • Setting up AJE and PRJ in SAP BW for Project forecasting and associate these tracking plans to order groups Develop and maintain a productive working relationship with project sponsors, vendors and key clients. Distinguishing Characteristics • Demonstrates full technical competence • Exercises independent judgment and discretion in matters of significance with moderate scope and complexity Maintain PMO best practice tools and documentation
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