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Secretary II
Ref No.: 17-19902
Location: Washington, District of Columbia
Start Date: 09/21/2017
 Job Description:
Required/Must have Skills/Experience:
Two (2) years of experience creating and maintaining documentation and data management systems.
Experience providing general administrative support in all facets of clerical administration. Proficient in Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook and Access), and Adobe.
Able to type 40 words per minute.
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.
Experience taking notes and converting into formal meeting minutes.
Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
Experience with receiving and greeting visitors professionally.
Experience in the handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
Experience maintaining inventory of office supplies and ordering new supplies.
 

Preferred Experience:
Prior Experience in/with
Scheduling room(s) for meetings.
Setting up room with necessary materials and equipment.
Preparing and maintain attendee list and provide to Department Point of Contacts (POCs).
Coordinating visit requests.
Verifying clearances in Joint Personal Adjudication System (JPAS).
Coordinating for reserved parking.
Printing out multiple copies of any slides and documents needed.
Coordinating with Information Technology (IT) for meeting support.
Arranging for appropriate telecommunications and audiovisual equipment.
Coordinating shipping and receiving of items for meetings/training.
Ensuring appropriate office supplies are available during meeting.
Maintaining a point of contact listing to include employee muster list.
Completing signature routing, tracking, and distribution of documentation.
Ability to copy, sort, scan, reduce, fax, bind, route, file, download, track, distribute, archive, secure, shred, and dispose of data/documentation.