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Administrative Assistant
Ref No.: 21-02459
Location: Columbus, Ohio
Title: Administrative Assistant
Company: SkillsUSA
Pay: $18.00/hr (paid weekly)
Location: 2550 Corporate Exchange, Suite 115, Columbus, OH 43213
Schedule: Monday-Friday, 8am-5pm (flexible)
Timeline: 3 month contract with the opportunity to extend or convert based on performance and attendance

Company Overview:
SkillsUSA Ohio is a 501(c)3 non-profit that serves over 30,000 Career and Technical Students across Ohio. Our mission is to empower our members to become world-class workers, leaders, and responsible American citizens. We improve the quality of our nation's future skilled workforce through the development of SkillsUSA Framework skills that include personal, workplace and technical skills grounded in academics. We provide students the opportunity to interact with business and industry, community leaders, legislators, and other students through competitive and leadership experiences that we host throughout the year. 

Job Responsibilities
  • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings and supports visitors.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Manages mailing out of supplies and information to the schools
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Makes changes to the website as needed
  • Supports team by performing tasks related to organization and strong communication.
  • Manages Constant Contact Communications
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
  • Housing Management for Fall Leadership Conference and State Championships (working with third party to assign rooms to school districts)
  • Contributes to team effort by accomplishing related tasks as needed.
  • Creates Presentations as needed for Director
  • Excel Spreadsheets as needed for data tracking Administrative Assistant
 
Skills and Qualifications
  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication
  • Aptitude for learning new technology and software
  • Comfortable and quick learning/using new technology (ZOOM, Monday.com, inventory software, Constant Contact, WIX, etc.)
 
Education and Experience Requirements
  • High school diploma or equivalent education required
  • 3 years of administrative assistant experience preferred
  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft