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Corporate Services Coordinator
Ref No.: 19-07672
Location: West Chicago, Illinois
Pay Rate : $ 17.75 /Hour
Reception
Create a positive, professional environment for all guests, clients and associates
Monitor visitor access and maintain security awareness
Maintain a clean desk environment at all times
Answer incoming calls
Understand full operation and capabilities of office phone system

Administrative
Provide administrative support to all staff on an as needed basis
Calendar management
Travel and Expenses – VP and above associates
One Epsilon, all associate meeting invites
HR information sharing, support with new hire onboarding
Building updates
Miscellaneous
Reserve conference rooms for all meetings, both internal and client in attendance
Arrange catering as requested
Receive and set up catering for client/internal meetings
Clean up catering and conference room at end of meeting
Reconcile Pcard on a monthly basis

Building (where a facilities associate is not staffed – or provide backup as needed)
Contact between Epsilon and facility staff where applicable
Accept deliveries
Distribute all mail and packages when they arrive; secure packages if employee is not in the office
Ship outgoing mail/packages
Maintain all printer areas
Ensure that all paper sizes are available and that all printers are full with paper at all times
Schedule printer maintenance as needed
Maintain office supplies
Place orders when supplies are low, do not wait until supplies run out
Ensure kitchen and conference rooms are tidy and ready for clients or visitors
Checking twice daily to ensure tidiness
Maintain kitchen area; ensure supplies are always re-stocked when items are low