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Executive Assistant
Ref No.: 19-04185
Location: Los Angeles, California
This is a great opportunity to join a leading financial and wealth management organization that offers room for growth and advancement!

Title: Executive Assistant
Pay: $35.00 / hour
Location: Los Angeles, CA
Days: Monday - Friday
Hours: 8 AM  - 5 PM

*This role is within a team of assistants.*

Job Description:
• Become the go-to person for five senior level executives
• Phone management
• Calendar: Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.
• Travel & Expense: heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests
• Client reporting: update presentation materials and excel spreadsheets, send reports to clients as needed.
• Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. A willingness to be flexible and juggle multiple deadlines simultaneously is important.

Job Qualifications:
  • Experience supporting multiple senior execs
  • 7+ years of experience in administrative support or similar role
  • Supports executives and administrative staff in general office duties and defers all significant decision making to management
  • High level of professionalism and business etiquette
  • Due to the confidential and sensitive nature of the information to which the Executive Assistant may be exposed, discretion is required
  • Must possess initiative, independence, and compliance
  • Must be able to learn quickly and to engage in a number of detailed tasks at once
  • Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them.