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Project Coordinator I
Ref No.: 18-04589
Location: South San Francisco, California
Project Coordinator

Headquartered in South San Francisco, this company is a leading biotechnology company that discovers, develops, manufactures and commercializes medicines to treat patients with serious or life-threatening medical conditions. They are also among the world's leading biotech companies, with multiple products on the market and a promising development pipeline.

What will you be doing?
  • Support toward developing project supplier services and process
  • May act as a project manager for smaller-scale, less complex projects
  • Supports team in developing detailed project plans; including objectives, deliverables, scope, timing, milestones, roles and responsibilities
  • Helps obtain required project resources; including scheduling key meetings and reviews, preparing analyses and presentations, etc.
  • Assist with on-boarding project team members and others involved
  • Works with team to ensure an effective and efficient implementation, maintenance and system feedback
  • Business Process Operations/Administration
  • Support design, implementation, and improvement of business processes across designated areas of responsibility and critically review current processes for effectiveness, quality and simplification
  • Support development of relevant guiding principles, maintain the current-state business process documentation and develop target future-state process models
  • Support the development and management of tools, templates, style guides and procedural documents, including process maps, and working documents to support the tactical application of business processes as required; including writing, copy editing and proofreading these documents
  • Take content from multiple authors and consolidate into one consistent voice
  • Support the assessment that appropriate documentation and controlled document requirements are identified and integrated in process maps
  • Supports continuous process improvement through ongoing observation, monitoring and evaluation. Involvement in business process maps and business process documentation created by CPO
  • Schedule and coordinate project meetings, workshops and departmental meetings
  • Coordinate, develop, disseminate and manage meeting agendas, action/decision logs and meeting minutes
  • Track, manage and communicate action item status and completion with others
  • Regularly consult with team, cross-functional partners, management and other stakeholders to remain abreast of relevant business, project or other developments as well as keep others apprised of project status
  • Develop and distribute project presentations and other materials/information
  • Complete other routine and ad hoc analysis and reporting.
  • Keep all internal customers, partners and stakeholders abreast of progress and interim updates by following prescribed departmental procedures, practices and protocols and by using standardized reporting and communications tools/templates and other resources
  • Participates in routine and ad hoc departmental and or vendor meetings and other business reviews or meetings to remain, at all times, fully abreast and apprised of evolving business needs and requirements
  • Share best practices within the department and cross-functionally, identify and communicate ongoing opportunities for continuous improvement, systems and operational excellence
  • Comply with all governing laws, regulations, Roche SOPs and other guidelines.
What are we looking for?
  • Preferred experience in print production management with a background in digital printing, large format and promotional items.
  • Project management and/or oversight of small project experience and applying project management principles
  • Ability to organize and work with large amounts of data.
  • Excel and Powerpoint skills are required, with possible background or desire to learn Visio.
  • Understanding of document management/change control lifecycle
  • Preferred to have an understanding of digital assets, graphic design/layout and the creative to production process.
  • Understanding of, or aptitude to learn, international regulations, processes and issues in drug development.
  • Some knowledge of best practice project management and operational excellence methodologies and tools, such as value stream mapping, business process redesign
  • Bachelors Degree