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Administrative Assistant
Ref No.: 22-10467
Location: Mississauga, Ontario
Pay Rate : C$ 27.32 - 34.15 /Hour
Provides analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. May handle special projects and execute research and data analysis tasks. Analyses problems, determines approach, compiles and analyses data and prepares reports and recommendations. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be in various functional areas.

Responsibilities:
• Manage the Scheduling of ad hoc meetings (team, department, cross fx, external, etc) live or virtual)
• Schedule and support external candidate interviews (cross fx/global attendees)
• Lead the coordination & execution of onsite/offsites (sprints, F2F team mtgs)
• Send communications on behalf of team
• Plan and coordinate team huddles and small team events (community driven, informal)
• Support centralized office supplies process
• Process invoices
• Process purchase orders (POs)
• Support onboarding/offboarding of employees
• Manage distribution lists, print services, and shipping/receiving

Required Skills and Qualifications:
• Previous related administrative, operations or project support experience (experience gained in pharmaceutical/biotechnology industry is preferred)
• Ability to handle routine and impromptu assignments with minimal supervision
• Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needs arise
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work
• Confident operating within a well defined job scope and a shared decision making process
• In depth knowledge of the cSuite (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)
• High school diploma and equivalent industry experience preferred