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Administrative Assistant
Ref No.: 19-07954
Location: Boston, Massachusetts
This is a great opportunity to join a leading financial and wealth management organization that offers room for growth and advancement!

Title: Administrative Assistant
Location: Boston, MA
Pay: $23.99 / hour
Days: Monday - Friday
Hours: 7 AM - 5 PM (High Potential for Overtime)

Job Duties:
This person will be working with salespeople in a fast pace environment. They will be sitting in an open space answering the trading phones and supporting prime sales brokers.

Job Responsibilities:
  • Supports executives and administrative staff in general office duties and defers all significant decision making to management
  • Managing all business correspondence
  • Scanning and filing
  • Managing department mail
  • Calendar and room scheduling
  • Arranging travel
  • Expense management and bill pay
  • Coordinating visitors and executives office visits
  • Food ordering/reservations/event planning
  • Supply ordering
  • Entitlement and access requests
  • Adhoc projects

Job Qualifications:
  • 3+ years of experience in administrative support or similar role.
  • Bachelor Degree
  • Experience supporting director or other high-level executives (preferred)
  • Requires a high level of professionalism, organization, and business etiquette
  • Due to the confidential and sensitive nature of the information to which the Executive Assistant may be exposed, discretion is required
  • The initiative, independence, and compliance
  • Must be able to learn quickly and to engage in a number of detailed tasks at once
  • Must have strong flexibility in regard to the duties assigned
  • PowerPoint skills