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Temp | Administration | Executive Assistant | Level 2(USD)
Ref No.: 18-03291
Location: New York, New York
Seeking an experienced Executive Assistant to become the go-to person for a team of senior level executives

$29.96hr | New York, NY | 3 month contract with extension based on performance and potential to become FTE

Key job functions:
  • Administration: Phone management for senior investment professionals and backup phones for investment team as needed
  • Calendar: Heavy calendar management skills required on a global basis. Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client-related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.
  • Travel & Expense: Heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests
  • Client reporting: Update presentation materials and excel spreadsheets, send reports to clients as needed.
  • Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role.
Required Skills:
  • Experience working with Microsoft office suite is required, with particular expertise in PowerPoint and Excel. Concur experience is also required.
  • Strong written and oral communication skills.
  • Time management skills, ability to work independently
  • Attention to detail
  • Bachelor’s degree required
  • Resourcefulness and ability to solve problems creatively is extremely important.
  • Experience at a financial institution and familiarity with financial markets is required.
  • A willingness to be flexible and juggle multiple deadlines simultaneously is important.