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Facilities Coordinator I
Ref No.: 18-16283
Location: Hayward, California

The purpose of this position is to support the Global Facilities Management Services Site Services function. This position will be a Facilities Coordinator managing several vendors within the Site Services group. This position will also be responsible to maintain and track the Site Services mail box and Workplace site as well as several other administrative functions

Essential Duties and Responsibilities:

Job duties include, but are not limited to:
  • Vendor Management
Day to day management of several site services vendors (includes, but not limited to)
  • Fitness Center
  • Indoor plants & holiday décor
  • Break room & office supplies
  • Refreshment Services
  • Off-site document management and storage
  • Landscaping
  • Onsite amenities such as Dry Cleaning, Car Wash & Detailing, etc.
  • Manage KPIs and / or SLAs for select vendors
  • Participate in vendor RFPs (request for proposals) and contract negotiations
  • Conduct supplier audits as needed
  • Keep Track of spend for all POs & Invoice Tracker associated with vendors
  • Administrative
  • Office ordering and auditing of office supplies
  • Monitor Site Services Mailbox as well as Workplace pages
  • Conduct and lead building / site audits
  • Submit corresponding work orders for audits and follow up on work orders / repairs
  • Assist with administrative functions for janitorial support
  • Advanced understanding of Microsoft Excel, Outlook, PowerPoint and Word.
  • Ability to communicate clearly and professionally both in writing and verbally.
  • Ability to work independently and cross-functionally in a dynamic environment.
  • Ability to interface with all levels of the company in a professional manner.
  • Exceptional problem-solving skills.
  • Willingness to complete a broad range of administrative responsibilities ranging from entry to senior-level.
  • Previous corporate experience preferred, but not required