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Executive Assistant
Ref No.: 18-00032
Location: San Francisco, California
Start Date: 06/08/2018
Title: Executive Assistant
Location: San Francisco CA 94103
Duration: 6 months W2

Required Experience, Education and Abilities:
  • A minimum of 7+ years of experience as an Executive Assistant.
  • High level experience supporting executives in a fast-paced high-tech environment, preferably in Sales and/or Marketing.
  • College coursework in business administration or related field preferred.
  • Must be articulate and possess excellent verbal and written communication skills. Excellent grammar and spelling a must.
  • Excellent computer skills; highly experienced in Windows including Outlook, PowerPoint, Word and Excel. Experience with SharePoint helpful. Typing skills of 60 wpm.
  • Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in work flow.
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
  • Ability to work in a team environment with a diverse group of staff essential.

Essential Functions:
  • Assists with administrative tasks related to internal and external meetings and operations, national and international travel, and communications with employees and customers around the world.
  • Effectively manages calendar, meetings, and events so that working days are efficiently organized.
  • Takes charge of logistical planning of events including lodging, entertainment, travel, and meeting coordination.
  • Coordinates communications, agenda planning, logistics, meeting facilitation, and follow-up for management meetings.
  • Serves as liaison to executive committees and other divisions and corporate administration groups. Works closely with Executive Assistants throughout the company.
  • Performs heavy calendaring, some word processing and excel spreadsheet functions which may include graphs and tables.
  • Creates presentations, organizational charts, project management tools, and other documents as needed.
  • Provides detailed data, information and resources in preparation for meetings.
  • Must be able to maintain strict confidentiality of corporate information.
  • Assists in the budget planning and monitoring process over the course of the fiscal year.
  • Processes miscellaneous tasks on an as needed basis.