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CW_Sr On-Site Services Specialist1.IMS Ops
Ref No.: 18-06565
Location: Saint Paul, Minnesota
Position Type:Full Time
Start Date / End Date: 09/10/2018 to 10/19/2018
POSITION PROFILE Provides consistent and high quality standard of food and beverage set up/service to clients, ensuring smooth delivery of conference and function services. Sets up and breaks down conference rooms according to event orders as well as maintains cleanliness standards for kitchens, equipment and meeting rooms. Assembles and arranges conference equipment in function and conference rooms per event requirements. Disassembles conference rooms at appropriate break down times. Office maintenance, including, but not limited to: trash removal, cleaning, ordering and restocking kitchens, pantries, supplies, etc. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail. This position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration. JOB DUTIES AND RESPONSIBILITIES • Ensure excellent and professional client service at all times • Lead in coordinating meeting rooms and events • Ability to train team members on responsibilities and tasks associated with the position • Conference room, function and event set-ups/ break downs (tables, chairs, podiums, and divider wall adjustments, including setting up catered food, ice, refreshments, cups, plates, plastic ware, napkins, etc.) • Undertake general waiting and service duties of food and beverages • Follow hygienic food and beverage handling procedures • Provide general assistance in cleaning kitchen and function areas, as directed • Manage conference/hospitality calendar, greet clients and guests • Conference room sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds) • Flip chart, white boards and cork board set-up and assembly • Food preparation set-up & break down for client meetings, parties & company events • Maintaining kitchens and cleaning kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc. • Loading dishwasher with items used by the client personnel • Ordering and keeping track of inventory for supplies, food, beverages, etc. for kitchens, conference rooms and pantries • Maintain occasional cleaning duties as needed in the office or building locations (i.e. trash removal, dusting, cleaning and restocking restrooms break rooms, sweeping and mopping floors, vacuuming, window washing) • May perform general clerical, copy center, mail and delivery duties such as distributing office supplies, packages, fax transmissions and mail to company personnel and/or designated drop-off points as required • Performs other job duties as assigned QUALIFICATIONS (Education, Experience, and Certifications) Typically Required: • Requires high school diploma or GED • 1-2 years of related hospitality and office experience is preferred

Position will required to support Conference Room sustainment. Candidate will be responsible for checking each conference room, break area, collaboration spaces to ensure they are clean and presentable. Look for burnt out lights, carpet stains, wall damage, etc. and put in service requests to address those issues. Make sure the whiteboards and tables are cleaned off, chairs are pushed in, TV and phone is working. Must be able to work independently and will have a laptop and be mobile, so they won’t have a desk. They will be on their feet for majority of the day throughout a large campus. Must be able to lift up to 50 lbs. Must have good Microsoft Excel skills. Hours are from 6:00 am-2:30 pm, M-F. Actual Work location - 4201 Lexington Ave N Arden Hills, MN 55126