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Executive Administrative Assistant
Ref No.: 18-05884
Location: Cambridge, Massachusetts
Position Type:Full Time/Contract
Start Date: 08/13/2018
Must demonstrate proven advance level in Outlook and Word. The position supports one senior executive and also looks after the needs of her staff of 18. Our office there is independent and free standing. As such there is an office manager component to the role. 1. Support Senior level Executive. Handle, phone, correspondence, travel arrangements, calendar management and so on 2. Manage needs of the office. pay bills, order supplies, coordinate group events, greet visitors and so on. 3. handle confidential information professionally The right person will have experience in this type of role, is professional and takes initiative to find opportunities to assist the exec as well as others as needed. As the group is small, interpersonal skills are important. Someone that is professional and personable. 

Screen incoming calls and create a running call sheet. Schedule meetings and maintain meeting schedules. Complete expense reports. Make travel arrangements. Maintain weekly retail circulars. Organize, maintain and update files. Distribute mail and faxes in a timely manner. Facilitate order and delivery of product requests. Participate in team and department special projects. Maintain and distribute department documents. Keep the office organized by creating binders, folders, files, etc.