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Executive Administration D-I
Ref No.: 18-03666
Location: Melbourne, Florida
Position Type:Full Time/Contract
Start Date: 05/18/2018
RDM:Rahul J
 Shift / Hours:                     1st / 40 per week  5/8 scenario - (more if needed)                           
Education Requirements:
  • High school diploma with 8 years related administrative experience
  • Or Associate Degree with 6 years related experience       
Job Description :             
·    Provide executive administrative support to the Chief Financial Officer with the ability to predict, anticipate and execute on the business needs of the office. 
·    Coordinate CFO calendar management, events to include onsite/offsite coordination and travel arrangements.
·    Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of Harris in all interactions.
·    Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
·    Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
·    Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
·     High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 6 years related administrative experience.
·    Must have at least 3 years of prior experience working with senior executives
·    5 years' experience working with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Meeting Place).
·    At least 3 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast paced environment.
 Additional Preferred Skills:
 A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
·    Good judgment and discretion in handling confidential information is of the utmost importance.
·    Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
·    Possess the ability to work well as a team and independently with minimal supervision.
·    Extremely organized with great attention to detail and excellent grammar skills.
·    The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
·    Willing to work some extended hours when necessary, and availability at last-minute notice.
·    Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.