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Executive Admin
Ref No.: 17-15398
Location: Melbourne, Florida
Position Type:Full Time/Contract
Start Date: 10/31/2017
Job Description:
· Provide executive administrative support to the VP Information Systems (IT Shared Services) with the ability to predict, anticipate and execute on the business needs of the office.
· Coordinate VP calendar management, events to include onsite/offsite coordination and travel arrangements.
· Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of Harris in all interactions.
· Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
· Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
· Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
Qualifications:
· High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 6 years related administrative experience.
· Must have at least 3 years of prior experience working with senior executives
· 5 years' experience working with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Meeting Place).
· At least 3 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast paced environment.
· Ability to work overtime or outside of normal working hours as needed.
Additional Preferred Skills:
A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
· Good judgment and discretion in handling confidential information is of the utmost importance.
· Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
· Possess the ability to work well as a team and independently with minimal supervision.
· Extremely organized with great attention to detail and excellent grammar skills.
· The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
· Willing to work some extended hours when necessary, and availability at last-minute notice.
· Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.
Interview Questions:
  1. Do they have a High school diploma with a minimum of 8 years related administrative experience or an Associate's Degree with a minimum of 6 years related administrative experience?
  2. Do they have a minimum 3 years of prior experience working with senior executives?
  3. What were the executive's titles?
  4. Do they have 5 years' experience working with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Meeting Place).
  5. Rank the following as Intermediate or Advanced:
    1. PowerPoint?
    2. Excel?
    3. Word?
    4. Outlook?
    5. Meeting Place?
    6. Do they have at least 3 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast paced environment?
  6. Are they willing and able to work overtime or outside of normal working hours as needed?
  7. Do they have extensive experience coordinating:
    1. Executive's calendars?
    2. Events?
    3. Travel arrangements?
  8. Do they have experience preparing expense reports?
  9. Do they have experience preparing company-wide communications?
  • Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.