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Administrative Assistant IV
Ref No.: 17-12374
Location: Redwood City, California
Position Type:Full Time
Start Date: 09/26/2017
 Our Ideal Candidate
You are an articulate, assertive and detail-oriented Executive Assistant with the ability to exercise good judgment in setting priorities as well as managing multiple, sometimes competing, demands on your time. You are results driven with strong organizational and leadership skills. You demonstrate solid business acumen and an interest in understanding the big picture as well as managing the details and tasks you are responsible for. Moreover, you have a proven ability in building effective business relationships throughout all levels of an organization and can make decisions and handle difficult situations independently and diplomatically. You are a collaborative team player, exercise good judgment, demonstrate maturity, and know how to get things done—no matter the task—with grace and confidence.

Your Responsibilities
You will be responsible for heavy calendaring and complicated travel arrangements. Schedules are constantly changing at the last minute, so you must be flexible, adaptable, and able to multitask. You will serve as the central point of contact and oversee operating practices and procedures to ensure that the organization is running effectively. You are able to ensure accuracy, timeliness, consistency and seamless execution on behalf of the executive you support. Additional responsibilities include but are not limited to the following:
•Serving as point of contact for the daily business of the Senior Leader and others as appropriate
•Managing the priorities of the executive and his/her contacts, including heavy calendaring and scheduling demands
•Obtaining briefing materials and research from relevant parties to ensure that the Executive is fully prepared for meetings
•Coordinating complicated domestic and international travel with the ability to execute last minute changes
•Participating in staff meetings; planning offsite meetings, all-hands and team events; coordinating all logistics; managing communications; tracking action items and key issues
•Managing routine operations processes including Finance, HR and Travel approvals
•Reviewing incoming mail and screening telephone calls; handling independently as appropriate
Your Qualifications
•8 or more years of relevant professional experience, preferably in a fast-paced high-tech environment, with record of proven stability at top tier companies--experience supporting a global sales organization highly preferred
•Self-starter and high energy individual who works with little or no supervision
•Confident and able to interact with senior executives as well as all levels of the organization
•Positive and approachable personality
•Team player with exceptional organization and communication skills
•Ability to balance multiple priorities with an appropriate sense of urgency
•Drive for results, precision and excellence
•Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction
•High degree of discretion and confidentiality
•Strong MS Office skills (Outlook, Word, PowerPoint, Excel)
•Undergraduate degree preferred