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Administrative Assistant II
Ref No.: 17-09306
Location: Louisville, Kentucky
Start Date: 07/06/2017
Candidate will support one VP and two Directors
Scheduling for the VP is key to this role. As well as ensuring that the three people this person reports have their daily schedules and get to their meetings.

Coordinator Role:
• Setting up meetings / coordinate with admins / vendors
• EIP Director & Leadership Meeting Agenda and Minutes
• EIP Assurance Monthly Status Report
• New Associate Requests (Name Plates, Etc)
• Sending out reminders for approvals
• Travel Bookings (Flights, Cars, hotel)
• EIP Townhall – coordinate
• Conferences (Registration, hotel, etc)
• Catering (lunch meetings)
• Expense Reports
• Distribution List (update when needed)
• WFP 24E Floor Plan (Update)
• Org Chart (Update when needed)
• Answer VPs calls
• Order supplies for our supply cabinet (Keep an eye on paper and ink)
• Submit work orders if problems occur (Lights, conference rooms, etc)
• Coordinate dinners with vendors/leaders (make reservations)
• Monitor VP's inbox (This is important when he is out on PTO- if anything critical should happen)