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Sr. Administrative Assistant - Pharmaceutical Industry Exp. Required
Ref No.: 18-00676
Location: Madison, New Jersey
Position Type:Contract
Start Date / End Date: 06/04/2018 to 06/03/2019
SR. ADMINISTRATIVE ASSISTANT – PHARMACEUTICAL INDUSTRY EXP. REQUIRED
MADISON, NJ

Project Description:
Administrative support for an Associate Vice President, 4 Directors in the Training and Development group. All 4 Directors maintain extremely busy schedules and have frequent Executive level contact, requiring a highly professional administrative assistant.
  • Responsible for updating internal department budget system as well as tracking of invoices for timely payment.
  • Arranges complex travel for five team members.
  • Conducts routine correspondence, primarily by email, in a concise, grammatically correct and error-free manner.
  • Arranges frequent and complex internal and external meetings and teleconferences and sends invites through the Outlook Calendar.
  • Uses good judgment in interactions with others. Enjoys working in a fast paced ever changing environment.
  • Supports Training Coordinator to ensure all training programs are ready.
  • Collaborates with key facilities personnel and Training Coordinator to ensure all training rooms are set up and ready to go for each class.
  • Approaches responsibilities with a positive, team-oriented, proactive attitude and is eager to learn and develop in the position.
  • Communicates effectively and appropriately, in both a written and verbal manner, within Client and with external companies.
  • Prioritizes tasks among four Directors in a highly cross functional work environment.
  • Keeps Directors' contacts updated in Outlook.
  • Prepares and distributes meeting reports and expense reports.
  • Maintains filing system for managers and works with others in the department to coordinate the filing system, both for paper and electronic files.
  • Adheres to the file retention policy of the company as a whole and the department in particular.
  • Provides coverage for other administrative assistants as necessary and works cooperatively with the entire Global Commercial Assessment team.
  • Adheres to corporate and department SOPs and policies.
Required Skills:
  • Thorough knowledge of and experience with Microsoft Office applications, including Outlook, Word, Excel, Skype, WebEx and PowerPoint. Experience with expense and attendance reporting systems.
  • Excellent oral and written communication skills; positive, can-do personality traits.
  • Proven ability to interact successfully with all levels within a corporate environment; sound judgement and proven team player.
  • Ability to provide solutions to problems/issues identified on the job.
  • Ability to manage multiple tasks and priorities simultaneously; demonstrated willingness to adapt to a rapidly changing healthcare environment which may call for changing skills.
  • At least three (3) years administrative support or related experience; experience in pharmaceuticals or healthcare industry a positive.
  • High School Diploma or GED required; College Degree a plus.

This 12+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Anita: anitaj@alphaconsulting.com

ALPHA'S REQUIREMENT #18-00676
MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE