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HR / Payroll Support Specialist
Ref No.: 17-01628
Location: Plainsboro, New Jersey
Position Type:Contract
Start Date / End Date: 12/18/2017 to 02/23/2018

Project Description:
  • Process routine daily source documents for multi-state, biweekly payroll, such as new hires, terminations, salary changes, retroactive pay, W-4's, direct deposit, address changes, etc. for all Client home-office, field medical, Washington D.C. office, NNIRC employees and all Client non-exempt employees, including all Timesheets.
  • Prepare all live, biweekly payroll checks for distribution, as required.
  • Calculate manual payments when required via ADP Checkmate and create wire transfer requests for approval and processing.
  • Prepare iPayStatements registration e-mails for all new hires as required.
  • Coordinate/Prepare various, monthly state wage reporting to Federal Department of Labor (DOL) as required.
  • Update vendor contact list, as needed.
  • Update ADP Payroll file numbers in SAP HR as required.
  • Update all Payroll Team tax guide binders, as needed.
  • Complete various State Disability/LTD forms, as needed.
  • Provide first level contact and support for ADP (UC Express) Unemployment Compensation Management (UCM) program inquires and State Unemployment Rate Changes.
  • Creates/Runs reports from ADP ReportSmith or ADP Reports as requested. Ensure the integrity of employee information.
  • First level HRES support to provide customer service to employees by researching and responding to employee questions and requests for information with an informed, prompt and courteous demeanor.
  • Investigate and resolve Payroll and HR Services issues or discrepancies such as iPay registration or website access.
  • Track and follow through to problem resolution.
  • Create ADP case setup, as needed. If necessary, escalate issues requiring further assistance to appropriate Payroll team or HR Services member(s).
  • First level iPayStatements Website Administrative support, as needed.
  • Coordinate ADP Open Case Log tracking from setup through resolution.
  • Setup ADP case numbers in order to resolve complex payroll, tax or system issues.
  • Track case status, follow-up through resolution, and maintain updated Open Case Log.
  • Distribute Open Case Log to the payroll team for review in preparation for each bi-weekly ADP conference call.
  • Track and maintain all payroll reports onsite to include both paper and CD formats. Coordinate with payroll team and department designee to ensure appropriate offsite archiving, as needed.
  • Performing a variety of purchasing or procurement duties, including the purchase of routine, departmental materials and supplies, maintaining records and files, and recording and tracking purchasing activity and pricing data.
  • Open/distribute payroll team mail, schedule payroll team meetings, prepare/distribute meeting agendas and record/distribute meeting minutes.
  • May perform a variety of activities in support of the functional objectives of the Payroll Team.
  • Duties may include working on department projects, gathering, compiling, verifying, and recording data from multiple sources, creating reports, providing information regarding function-specific policies and procedures, and tracking and control of processes, projects, and activities.
  • Using software specific to the functional area, may compile and analyze data, create reports, and track and control processes, projects, and activities.
  • May occasionally provide some administrative support to department or function or assist with overflow work from higher level administrative positions.

Required Skills:
  • Requires high school diploma and 2-4 years administrative or related experience.
  • Associates degree in business or related field preferred.
  • 1 year multi-state payroll experience with ADP Enterprise and/or PayForce.
  • Knowledge of ADP's Multi-Jurisdiction Feature is a plus.
  • Human Resources experience is a plus.
  • Positive attitude and strong customer focus.
  • Quick thinker; uses sound judgment.
  • Excellent oral and written communication – clear and concise; uses good grammar.
  • Ability to maintain highest level of confidentiality.
  • Self-starter and independent problem solver. Able to anticipate next steps.
  • Strong organizational/planning skills.
  • Experience with Microsoft Outlook or similar email system required.
  • Intermediate Excel, Word and PowerPoint skills required.
  • Knowledge of Sarbanes-Oxley compliance preferred.
  • Knowledge of federal/state labor laws preferred.
  • Professional payroll certification (CPP or FPC) preferred.

This 2+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Jennifer: