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Supply Chain Specialist - III
Ref No.: 18-00337
Location: Foster City, California
Position Type:Contract
Title: Supply Chain Specialist III
Location: Foster City, CA
Type: Contract


Reporting to the Senior Manager, Supply Chain, this role will be responsible for ensuring timely execution of the manufacturing transactions and detailed transactions in Oracle ERP. This role will include reconciling inventory between internal manufacturing sites and contract manufacturing facilities.
  • Uses the prepared Master Production Schedule and Inventory Targets to prepare production orders for manufacture of commercial products.
  • Establishes sequence and lead-time of each batch to meet shipping dates.
  • Prepares and maintains required ERP system documents such as work orders, purchase orders and Material Transfer Requests.
  • Initiates and coordinates shipments between facilities, including internal, internal to external, and external to external.
  • Updates ERP system data to report production activity and material issuance/movement. Verifies API issuances are in alignment with batch records to support cGMP lot tracing requirements
  • Performs detailed transactions in the ERP system to reflect schedule adjustments according to production progress, change orders, or other delaying conditions. Ensures that open Work Order are in sync with associated Purchase Orders
  • Reconcile book inventory against CMO on hand inventory and investigates / explains inventory differences. Makes reconciling entries and works with both internal and external auditors to support SOX & cGMP requirements.
  • Works with finance to identify inventory items that are potential write-offs so that the appropriate financial reserve can be made in the accounting systems.
  • Provides support to vendors in resolving outstanding accounts receivable balances and works with client Accounts Payable to revolve issues preventing the timely payment of invoices.
  • Maintains pricing sheets for each vendor reflecting the current unit pricing and tracks the number of purchase orders issued for vendors that have volume discount price breaks so that the correct price is reflected on those purchase orders.
  • Develops, maintains and communicates metrics to monitor and improve performance.
Job Responsibilities:
  • Performs a variety of basic to routine duties in support of Supply Chain operations.
  • Takes independent action to ensure appropriate purchasing, routing, scheduling, and/or storing of goods, as well as issue resolution.
  • Compiles, records, and tracks pertinent data through computerized systems, and based on analysis of data provides recommendations for corrective action.
  • Reviews non-routine information or data to support Supply Chain activities – e.g. inventory levels, prices and tracking of shipments, inventory positioning, material deliveries, planned master production schedule and sales forecasts.
  • Investigates and reports on inventory variances
  • Identifies problems and generates alternatives and recommendations within defined processes.
  • Responds to requests for information from other departments, reviews available information, and may contact vendors for further information.
  • Receives requests for routine changes affecting inventory levels, e.g. shipments, purchases, movement of stock. Performs necessary transactions and records in system to reflect changes.
  • Prepares standard documents, such as work orders, purchase orders, material transfer requests, shipping documentation, and inventory reconciliation reports.
  • Coordinates the planning, organizations, and implementation of projects within specified objectives.
  • Participates in writing of communications, procedures, and work instructions.
  • May communicate with other department representatives and external partner representatives.
  • May act as point of contact for a compliance audit
Knowledge, Skills & Experience:
  • Works on assignments that range from routine to complex in nature where ability to recognize deviation from accepted practice is required.
  • Must have an intermediate level of proficiency in Microsoft Office applications and other relevant software.
  • Must have sound knowledge of manufacturing and packaging systems, methods and procedures.
  • Demonstrates good written communication skills along with good analytical skills.
  • Demonstrates an ability to take ownership for more complex work.
  • Able to apply knowledge of Current Good Manufacturing Practices (cGMPs) on a daily basis.
  • Able to follow written Standard Operating Procedures (SOPs) and understand manufacturing batch records.
  • 2+ years of relevant experience in related field and a BS or BA or
  • 1+ years of relevant experience and a MA/MBA/MS.