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Administrative Assistant - III
Ref No.: 18-00329
Location: Foster City, California
Position Type:Contract
Title: Administrative Assistant III
Location: Foster City, CA
Type: Contract

Responsibilities:
  • Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
  • Arranges for needed resources in order to meet timelines.
  • Uses advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
  • Under managers direction, creates draft reports, documents, presentations and templates using raw data.
  • May gather data using internet searches.
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.
  • Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances.
  • May coordinate group lease cars requirements and activities (at International Locations).
  • May assist with facilities space planning or office set-up.
  • May screen and prioritize managers mail and email.
  • Assists in the orientation of new administrative assistants and other staff.
  • Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.