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Position:- Travel Clerk
Location:- Pearl Harbor, HI
Scope of Work.
· COMPACFLT requires non-personal services for its travel program.
· Travel management, analysis, and Individually Billed Account (IBA) management are the primary focus of this effort. The Contractor shall provide stand-alone services in support of the Defense Travel System (DTS) and Government Travel Charge Card (GTCC) programs. These
· contract services include communicating with Government Travelers on travel related issues, managing day to day operations of the travel program and providing support for the Travel Card
· Program in compliance with the Department of Defense (DoD) Joint Travel Regulations (JTR), DoD Financial Management Regulations (DODFMR) and Government Travel Charge Card (GTCC) instructions. The COMPACFLT enterprise has more than 103,000 travelers who generate approximately 72,000 vouchers with amendments annually, and over 93,000 GTCC holders.
· To support travel operations through management, analysis and administration of the travel program in accordance with established regulations for Government travelers throughout both the Contiguous United States (CONUS) and Outside the Continental United States (OCONUS).
Travel Management and Reporting
· The contractor shall ensure that newly reporting personnel are received into DTS in their appropriate DTS Organization. Prior to personnel detaching the Command, all Vouchers will be completed and the DMM will be checked to ensure there is no outstanding travel debt In Accordance With (IAW) DTS policies, regulations, and the JTR. Transfer of Government Travel Charge Card (GTCC) is completed upon check in and balances are paid off prior to personnel checking out of the Command.
· The contractor shall monitor the DMM for satisfactory compliance within applicable guidelines. Ensure Due US Vouchers are Stamped "Process Served” within 30 days and report to the Travel Program Manager if Payroll Collect isn't initiated within 60 days. The Contractor shall provide metrics of current PACFLT and sub-Organization DMM status.
· Contractor shall monitor and track voucher submissions using the DTS to determine if the vouchers have been submitted within the five day regulatory timeframe. The contractor shall notify travelers of the requirement to submit a travel voucher within five days after return from travel. Contractor shall also notify travelers who have not submitted vouchers within five working days after the traveler returns and the respective command travel coordinators and shall follow-up with travelers and or travel program coordinators to obtain the reason/justification for late submission.
· The Contractor shall collect travel related data to substantiate weekly reports on COMPACFLT process and procedure improvements associated with the Defense Travel System and the Government Travel Credit Card program, and maintain database(s) associated with the travel program.
· The Contractor shall manage access and grant permissions to the Visa IntelliLink Compliance Tool Program and ensure Compliance cases are reviewed and submitted to CCPMD.
· The Contractor shall monitor the Centrally Billed Account (CBA) for open invoices and prepare and reconcile the CBA for Acknowledgement.
· The Contractor shall process Cross-Organization Line of Accounting (LOA) requests and maintain the Cross-Org request form in the local shared drive folder.
· The Contractor will process DTS Budget increases and decreases upon receipt only after the accompanying Accounting system adjustment has been made.
· The Contractor shall review and process Separation of Duty (SOD) requests from subcommands and retain the signed form in the shared drive folder. The Master SOD spreadsheet shall be updated weekly and sent to Navy DTS PMO monthly.
· The Contractor shall complete Government sponsored training and provide certificates within five days after access to Government information systems.
Individually Billed Accounts (IBAs).
· Contractor shall identify delinquencies; prepare relevant documentation for evaluation/approval by Travel Program Manager. Contractor shall identify potential areas of fraud, waste, and abuse – i.e. unauthorized charges not permitted under the Joint Travel Regulations (JTR) or other relevant regulations.
· Contractor identifies charges not related to travel and charges from unauthorized merchants.Contractor shall review accounts to identify credit balances, overpayments, or potential erroneous payments. Contractor shall recommend appropriate actions. These recommendations shall be made weekly and shall be provided by electronic mail to the Travel Program Manager.
· Contractor shall also identify accounts that may be placed in an inactive status based upon on-usage of the account during the past 2 years. Contractor will notify the Travel Program Manager and provide a list of these accounts for action.
· Contractor shall draft, and maintain approved, monthly electronic reports on IBA on the Travel Team shared drive folder. The reports will be emailed to all Hierarchy Level IV Agency Program Coordinators (APCs). These reports will include:
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