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Administrative Assistant II
Ref No.: 19-00069
Location: Camden, New Jersey
Segment:State and Local
JOB OPENING TYPE:SONJ- New Request
JPAS:NO
Administrative Assistant II
Location - "2 Riverside Drive suite #201, Camden, NJ 08103 (Southern NJ/Camden Region)
  • Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for
  • routing and approval.
  • Compiles and maintains daily and weekly totals, reports, and financial statements.
  • Reconciles statements.
  • Establishes, revises and maintains accounting documents and files.
  • Performs data entry into corporate system, e.g., routine posting and billing.
  • Reviews completed forms for accuracy and completeness.
  • May perform inquiries in internal and external databases to determine discrepancies.
  • Performs inquiries in CASPS and/or FAMIS.
  • Performs basic calculations.
  • Orders, inventories, receives, and/or shelves routine supplies.
  • Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
  • Tracks expenditures.
  • Verifies employment on a Countywide basis.
  • Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple
  • T&A).
  • Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
  • Notifies all participants of meetings and other functions in advance.
  • Schedules routine meetings.
  • Produces and electronically distributes simple documents (e.g., flyers).
  • Maintains a system for tracking the progress of work.
  • Orients new employees on procedures and systems.
  • Performs alpha and/or numeric filing.
  • Performs simple screening and sorting of mail.
  • Responsible for sending dated material.
  • Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.
  • Acts as back up to other administrative positions, proofs spelling.
  • Performs data entry into multiple screens.
  • Knowledge of a variety of standard office procedures.
  • Knowledge of specific unit terminology.
  • Knowledge of work done in related departments.
  • Ability to read and comprehend relevant documents.
  • Ability to process and integrate simple data.
  • Ability to establish and maintain effective working relationships with both external and internal contacts.
  • Ability to perform inquiries in CASPS and/or FAMIS.
  • Understanding of the basic PRISM functions.
  • Ability to perform inquiries (e.g., check personnel data) in PRISM.
  • Basic skills in the use of Microsoft Word.
  • Basic skills in the use of applicable Microsoft software.
  • Some experience in providing administrative support.