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HVPG - Accounts Payable Clerk
Ref No.: 18-12949
Location: Atlanta, Georgia
Job Description
TITLE: Accounts Payable Specialist
REPORTS TO: Finance Manager/Manager- AP/AR
FLSA: Non-Exempt
JOB CODE: 1478
Position Mission: This position provides assistance with administrative and accounting duties using the highest level of customer service. As a member of the Finance Department you will contribute through preparing a variety of accounting activities, including but not limited to: accounts payable, data entry, and reconciling functions.
Position Performance Measures:
  • Meets productivity standards and completes work in a timely manner
  • Compile, update, and distribute required financial reports as applicable to assigned locations; including recurring spreadsheets, vendor statement reconciliation summary, organize, file and maintain accounting files
  • Verify accuracy of billing data and review/resolve any document discrepancies (i.e.; out of balance quantity errors, un-reconciled variances, product received but not paid, etc.)
  • Obtain invoice approval utilizing internal document flows, according to documented processes
  • Respond to inquiries, communicate with and provide above average customer service to suppliers, and location personnel
  • Performs data entry into various systems for assigned locations (inventory and freight).
  • Data entry for processing invoices, and into Excel for processing Direct Directs, Credits, and NUC
  • Create sales order and purchase orders for associate stores
  • Confirm, receive, and invoice jobber invoices and match with vendor's invoice
  • Scan and email files to Regions
  • Code, enter, and scan AP invoices for all regions (Directs, TW, ME, MI, and CA)
  • Organize and verify all Traction Pcard transactions and reconcile to Client statement
  • Retrieve Traction Accounting emails and distribute accordingly
  • Process check request for NAPA stores and Credit Union payments
  • Orders discrepancies and work with pricing department to correct
  • Assist with all clerical functions of the Accounting Department
  • Liaison between corporate and branch accounts payable departments
  • Review, research, and resolve payment discrepancies
  • Responsible for housekeeping of work area
  • Other duties as assigned
Experience, Education, and Abilities:
  • Education/Experience: Associate degree; or equivalent from a two-year college or technical school; or two years or more related experience and/or training; or equivalent combination of education and experience
  • Computer Skills: Must have a strong data entry and working knowledge of Microsoft Excel spreadsheet software and experience with ERP and/or accounting software
  • Language Ability: Ability to read, analyze, and interpret common accounting procedures. Must have excellent phone and verbal communication skills to assist vendors and customers
  • Reasoning Ability: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, or schedule form
  • Computer Skills: To perform this job successfully, individual must have strong data entry skills and working knowledge of Microsoft Excel software
  • Accountability: Ability to accept responsibility and account for his/her actions
  • Analytical Skills: ability to use thinking and reasoning to solve a problem
  • Communication: Ability to effectively communicate both verbally and in writing
  • Time Management: Ability to utilize the available time to organize and complete work within given guidelines
  • Quality Control: Ability to demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance
  • Quantity: Meets productivity standards and completes work in a timely manner
  • Dependability: the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Planning/Organizing: The individual prioritizes and plans work activities and uses time efficiently
  • Adaptability: the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events
  • Customer Service: The individual manages difficult client/customer situations, responds promptly to customer needs, responds to request for service and assistance and meets commitments